Executive Administrative Assistant (Saudi Nationals only)

Alpin Limited, Masdar City; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading urban development firm in Riyadh is seeking an Executive Administrative Assistant to support the Program Management Office. Key responsibilities include preparing presentations and reports, facilitating stakeholder meetings, and maintaining documentation. The ideal candidate has at least 4-5 years of experience, strong proficiency in Microsoft Office, and fluency in English and Arabic.

Qualifications

• Minimum 4-5 years’ experience in administrative support, preferably in technical or project-based environments.
• Must have professional fluency in English & Arabic.
• Service-oriented mindset with strong communication skills.

Responsibilities

• Participate in stakeholder meetings and assist the program director as needed.
• Prepare and format presentations, reports, and documents for internal and external use.
• Support day-to-day office tasks using Microsoft Office tools.
• Organize and maintain shared documentation and templates.
• Assist in scheduling meetings and coordinating materials for project reviews.
• Ensure consistency, clarity, and professionalism in all presentation outputs.

Skills

Proficiency in Microsoft Office Suite

Attention to detail

Strong communication skills

Job description

Job Description:

The Executive Administrative Assistant is a support position within a Program Management Office (PMO), which oversees large-scale urban development and infrastructure initiatives in Riyadh. The PMO operates in a co-located environment with client personnel, requiring high levels of responsiveness and coordination. The incumbent is a skilled administrative professional with strong proficiency in office software tools, responsible for assisting the technical and management teams in preparing presentations, formatting reports, and organizing documentation for internal and client-facing use. The candidate will bring a solid track record in supporting multidisciplinary teams and ensuring the clarity and consistency of project materials. The incumbent must have previous experience in administrative roles involving document preparation and presentation support, including advanced use of Microsoft Office tools (Word, PowerPoint, Excel). Familiarity with project environments and the ability to work independently in a fast-paced setting are essential.

Key Responsibilities:

• Effectively participate in stakeholder meetings and provide assistance to program director as needed.

• Prepare and format presentations, reports, and official documents for internal and external use.

• Support the team with day-to-day office tasks using Microsoft Office tools.

• Organize and maintain shared documentation and templates.

• Assist in scheduling meetings and coordinating materials for project reviews.

• Ensure consistency, clarity, and professionalism in all presentation outputs.

Candidate Profile:

• Experience:Minimum 4-5 years’ experience in administrative support roles, preferably in technical or project-based environments.

• Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.

• Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.

• Professional fluency in English & Arabic