Executive Administrative Assistant

Sealy Mattress; Jeddah; On-site; SAR 70,000 - 95,000; Full time

Benefits offered by this job

Private Health Insurance

Training & Development

Performance Bonus

Job summary

Middle East Mattress Factory Co. is seeking an Administrative Assistant to provide vital clerical and organizational support for day-to-day manufacturing and corporate functions.

The role serves as a primary liaison between departments, manages documentation pipelines, and assists management in maintaining peak workplace efficiency. Key responsibilities include coordinating office workflows, maintaining accurate records, and supporting cross-departmental system processes, with an emphasis on

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Information Systems, or related field.
• Minimum 5 years of administrative or coordination experience, preferably in manufacturing.
• Saudi Arabian national residing in Jeddah is required.
• Fluent in English and Arabic (written and spoken).

Responsibilities

• Office and workflow coordination across departments, prioritizing daily operations and scheduling.
• Draft, format, and audit business correspondence and meeting minutes in English and Arabic.
• Logistics, data entry coordination, and maintaining records with ERP systems.
• Coordinate visitors and maintain confidential personnel files with discretion.

Skills

Office coordination

Documentation

Communication

Attention to detail

Education

Bachelor’s degree in Business Administration

Office Management

Information Systems

Tools

Microsoft Office

ERP systems (Odoo or SAP)

Job description

Job Purpose

The Administrative Assistant will provide vital operational clerical and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co This role acts as a primary liaison between corporate departments handles documentation pipelines and assists upper management in maintaining peak workplace efficiency

Key Responsibilities

Office amp Workflow Coordination

• Manage and prioritize daily office operations including organizing executive schedules scheduling department meetings and routing internal documentation Serve as a central communications bridge across the production logistics finance and sales environments

Documentation amp Reporting

• Draft format and audit business correspondence meeting minutes administrative policies and official company letters in both English and Arabic
• Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations
• Compile monthly administrative checklists expenditure tracking and performance metrics for management review

Cross-Departmental amp System Support

• Assist with tracking historical data logging transactional summaries and coordinating with the internal data entry teams to update records
• Collaborate with procurement and warehouse departments to log supply schedules administrative purchases and vendor communications

Visitor amp Facility Relations

• Coordinate hospitality and administrative schedules for international corporate visitors supply chain partners and external stakeholders
• Handle sensitive or confidential personnel files and executive correspondence with absolute discretion

Job Requirements & Qualifications

• Education: Bachelor s degree in Business Administration, Office Management, Information Systems, or a closely related functional field.
• Experience: A minimum of 5 years of dedicated, hands‑on administrative or coordination experience, ideally within a manufacturing environment.
• Demographics: Strictly restricted to Saudi Arabian Nationals currently residing in Jeddah.
• Languages: Complete professional fluency in written and verbal English and Arabic.
• Technical Proficiencies: Advanced operational skills across the Microsoft Office Suite (Excel, Word, PowerPoint); direct experience or basic exposure to ERP software workflows (like Odoo or SAP) is a distinct advantage.

Benefits

• Private Health Insurance
• Training & Development
• Performance Bonus