Administrative Assistant

Trinas Chemicals International Trading Co.; Jeddah; On-site; SAR 50,000 - 70,000; Full time

Job summary

Trinas Chemicals International Trading Co. in Jeddah seeks an organized Administrative Assistant to support daily office operations and maintain records.

You will prepare letters and reports in Arabic and English, manage calls and scheduling, maintain HR records, assist with government documentation, and coordinate supplies and travel. Fresh graduates are welcome; Saudi nationality is required; Diploma or Bachelor's in business administration is expected; MS Word/Excel/Outlook proficiency is

Qualifications

• Saudi National
• Diploma or bachelor’s degree in business administration or related field
• Fresh graduates may apply
• Excellent written and verbal communication in Arabic and English
• Proficient in Word, Excel, and Outlook
• Strong organizational skills and attention to detail
• Familiarity with Saudi government portals is advantageous

Responsibilities

• Handle daily office administration, correspondence, filing, and document management.
• Prepare letters, reports, presentations, and other business documents in Arabic and English.
• Manage telephone calls, emails, visitors, appointments, and meeting schedules.
• Maintain employee records and assist with attendance tracking and HR documentation.
• Support government-related documentation and follow up on renewals and applications as assigned.
• Coordinate office supplies, maintenance, travel arrangements, and service providers.
• Assist sales, accounts, and operations teams with data entry and administrative tasks.
• Maintain confidentiality and ensure records are accurate and up to date.

Skills

Organizational skills

Multitasking

Communication skills

Arabic & English bilingual

Education

Diploma or bachelor’s degree in business administration or related field

Tools

Microsoft Word

Excel

Outlook

Job description

We are seeking an organized and proactive Administrative Assistant to support daily office operations. The role involves maintaining records, coordinating administrative activities, and assisting management and internal teams.

Key Responsibilities

• Handle daily office administration, correspondence, filing, and document management.
• Prepare letters, reports, presentations, and other business documents in Arabic and English.
• Manage telephone calls, emails, visitors, appointments, and meeting schedules.
• Maintain employee records and assist with attendance tracking and HR documentation.
• Support government-related documentation and follow up on company renewals and applications as assigned.
• Coordinate office supplies, maintenance, travel arrangements, and service providers.
• Assist sales, accounts, and operations teams with data entry and administrative tasks.
• Maintain confidentiality and ensure records are accurate and up to date.

Qualifications & Skills

• Saudi National
• Diploma or bachelor’s degree in business administration or a related field.
• Previous administrative experience is preferred; fresh graduates may apply.
• Good written and verbal communication skills in Arabic and English.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
• Familiarity with Saudi government portals is an advantage.