Executive Administrative Assistant

Sealy Mattress Middle East; Jeddah; On-site; SAR 60,000 - 96,000; Full time

Benefits offered by this job

Private Health Insurance

Training & Development

Performance Bonus

Job summary

Sealy Mattress Middle East is seeking an Administrative Assistant to provide vital operational and clerical support across manufacturing and corporate functions in Jeddah. You will act as a liaison between departments, coordinate documentation pipelines, and assist upper management in maintaining peak workplace efficiency.

The role requires a Bachelor's in Business Administration or related field, 5 years of hands-on administrative experience, fluent English and Arabic, and proficiency with

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Information Systems, or closely related field.
• Minimum 5 years of dedicated administrative or coordination experience.
• Saudi Arabian Nationals currently residing in Jeddah.
• Fluent in written and spoken English and Arabic.

Responsibilities

• Manage daily office operations and executive schedules.
• Coordinate documentation pipelines and internal communications.
• Draft and audit business correspondence in English and Arabic.
• Log interactions with procurement, warehouse, and other departments.

Skills

Office coordination

Bilingual English/Arabic

Documentation management

Communication

Education

Bachelor’s degree in Business Administration / Office Management / Information Systems

Tools

Microsoft Office Suite

ERP (Odoo or SAP)

Job description

ob Purpose

The Administrative Assistant will provide vital operational, clerical, and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co. This role acts as a primary liaison between corporate departments, handles documentation pipelines, and assists upper management in maintaining peak workplace efficiency.

Key Responsibilities

• Office & Workflow Coordination:
  • Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation.
  • Serve as a central communications bridge across the production, logistics, finance, and sales environments.
• Documentation & Reporting:
  • Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic.
  • Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations.
  • Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.
• Cross-Departmental & System Support:
  • Assist with tracking historical data, logging transactional summaries, and coordinating with the internal data entry teams to update records.
  • Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications.
• Visitor & Facility Relations:
  • Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders.
  • Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.

Job Requirements & Qualifications

• Education: Bachelor’s degree in Business Administration, Office Management, Information Systems, or a closely related functional field.
• Experience: A minimum of 5 years of dedicated, hands-on administrative or coordination experience, ideally within a manufacturing environment.
• Demographics: Strictly restricted to Saudi Arabian Nationals currently residing in Jeddah.
• Languages: Complete professional fluency in written and verbal English and Arabic.
• Technical Proficiencies: Advanced operational skills across the Microsoft Office Suite (Excel, Word, PowerPoint); direct experience or basic exposure to ERP software workflows (like Odoo or SAP) is a distinct advantage.

• Private Health Insurance
• Training & Development
• Performance Bonus