Document controller (Saudi Arabia)

Eram Talent; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A recruitment solutions company seeks a Document Controller in Saudi Arabia. The role involves managing company documents, ensuring compliance, and working closely with departments. Candidates should have proficiency in Aconex, 3+ years of experience, and strong organizational skills. Join us to be part of a dynamic team and contribute to various projects across industries.

Qualifications

• Must be able to communicate confidently in both written and spoken English.
• Demonstrable track record in the delivery of large multi-functional projects.
• In-depth knowledge of document control systems and procedures.
• Ability to think cross-functionally to assist team members.
• Positive and agile personality with an ability to work in a dynamic environment.
• Professional proficiency in English (written and verbal).
• 3+ years professional experience within a similar Document Controller role required.

Responsibilities

• Manage and oversee documents for portfolio of projects.
• Ensure proper documents are created, signed, and stored.
• Perform document storage duties like scanning and filing documents.
• Handle the retrieval and distribution of documents.
• Implement and maintain a coordinated filing system.
• Coordinate with Project Managers and staff to ensure correctness of records.
• Regular periodic backup of project documents.

Skills

Document control

Aconex Document Management System

Communication skills

Organizational skills

Education

Higher education diploma or equivalent in a related field

Tools

Aconex

Job description

Job Overview

We are currently seeking a Document Controller to join our team in Saudi Arabia. As a Document Controller, you will play a crucial role in maintaining and organizing company documents in compliance with industry standards and regulations. In this role, you will be responsible for document control processes and procedures, ensuring that all documentation is properly filed, updated, and easily accessible. You will work closely with various departments to coordinate document flow and ensure timely delivery of documents. Strong attention to detail, organizational skills, and the ability to prioritize tasks are essential for this role. Eram Talent is committed to providing outstanding recruitment solutions and offers a dynamic and collaborative work environment. Join our team and be a part of our success in connecting high potential professionals with leading companies in Saudi Arabia and across various industries. If selected, the job location would be in Saudi Arabia.

Key Responsibilities

• Document Controllers manage and oversee documents for portfolio of projects.
• Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up.
• Perform document storage duties which involve scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded.
• Handle the retrieval of documents as directed and able to retrieve documents and data quickly and efficiently when needed.
• Edit or review documents like check for signatures and dates or as much as drafting and editing sentences.
• Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
• Using ACONEX Document Management System.
• Registering all incoming and outgoing correspondences, MoMs, drawings & technical submittals.
• Maintaining a register of all incoming and outgoing letters, stamping, and recording of letters before circulating for distribution to the Project Manager as set out in Project Communication and Document Control.
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow.
• Maintaining all files within the Filing Department Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
• Coordination with the respective Project Managers, Secretaries, and other staff to ensure correctness of the records.
• Successful closeout and handover of documentation as required by line manager.
• Regular periodic backup (electronic copy) of project documents.
• Maintaining all tracking records and ensuring that they are marked when a file is taken from the document.

Key Qualifications

• Must be able to communicate confidently in both written and spoken English.
• Demonstrable track record in the delivery of large multi-functional projects.
• In‑depth knowledge of document control systems and procedures.
• Act as administrator for document control software such as Aconex.
• Ability to think cross‑functionally to assist hospitality team members.
• Positive and agile personality with an ability to work in a dynamic environment.
• Professional proficiency in English (written and verbal).
• Higher education diploma or equivalent in a related field.
• College Diploma or University Degree is a plus, but not required if professional experience within the field is sufficient.
• +3‑years professional experience within a similar DC role is requisite.
• Previous work experience in the field of Architecture or Engineering services as a document controller is a plus.
• In depth knowledge in Aconex.