Document Controller (Saudi National)

Parsons; Riyadh; On-site; SAR 134,000 - 201,000; Full time

Job summary

Parsons seeks an experienced Document Controller (Saudi National) to implement document management procedures, maintain project records, and support EDMS usage across the project lifecycle in Riyadh, Saudi Arabia. You will oversee document control activities, coordinate with project teams, and guide junior staff to ensure timely processing and accurate documentation.

The role requires a Bachelor’s degree in a relevant field and 8+ years of experience, with on-site work in Riyadh.

Qualifications

• Bachelor's degree in a relevant field is required.
• Minimum 8 years of relevant professional experience.
• Proficient in MS Word, PowerPoint and Excel.
• Strong understanding of EDMS and document control processes.
• Excellent communication and teamwork skills.

Responsibilities

• Implement document and data management solutions for project document control and records management.
• Administer document management applications and support their use through the project lifecycle.
• Process project documents per procedures, standards and guidelines.
• Maintain document control records and ensure proper approvals and signatures.

Skills

8 years experience

Strong organizational skills

Excellent written and verbal comms

Team leadership

Interpersonal abilities

Attention to detail

Education

Bachelor's degree in a relevant field

Tools

Microsoft Word

PowerPoint

Excel

EDMS

Document control systems

Job description

Document Controller (Saudi National) Job Snapshot - Role: Document Controller - Location: Riyadh, Saudi Arabia - Industry: Engineering - Function: Filing-Records Management - Experience: 8 years of relevant work experience - Job Type: Full Time - Work Arrangement: On-site

Position Overview

Parsons is seeking an experienced Document Controller (Saudi National) to join its team in Riyadh, Saudi Arabia. The successful candidate will be responsible for implementing document management procedures, maintaining project records, administering electronic document management systems, and ensuring the accurate processing, tracking, distribution, and retention of project documentation. This position involves coordinating document approvals, maintaining registers and databases, preparing reports, and supporting effective information exchange between project teams, suppliers, clients, and other stakeholders. The Document Controller will also provide guidance to junior document control personnel, coordinate team activities, and contribute to the continuous improvement of document management processes.

Job Details

Job Details - Country: Saudi Arabia - City: Riyadh - Industry: Engineering - Function: Filing-Records Management - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Saudi National - Job Type: Full Time - Work Arrangement: On-site

What You 'll Be Doing

Document Control and Records Management

• Implement document and data management solutions with a primary focus on project document control and records management.
• Administer document management applications and support their effective use throughout the project lifecycle.
• Process different types of project documents in accordance with established procedures, standards, and guidelines.
• Ensure compliance with project document control requirements, including document numbering conventions, approval procedures, and authorized signatures.
• Maintain accurate project documentation and records in accordance with applicable document management procedures.
• Monitor document processing activities to ensure that required control measures are followed.

Document Registration and Tracking

• Receive, register, track, and monitor project documentation using established document management systems.
• Maintain document registers, databases, logs, and transmittal records.
• Prepare document control reports and other records required by the project or department.
• Enter and maintain information using standard office applications and department-specific systems.
• Monitor document status and coordinate outstanding actions to support timely processing.
• Prepare and respond to routine correspondence relating to document control responsibilities.

Document Distribution and Approval Coordination

• Maintain established document distribution systems and schedules according to client, project, department, and supplier requirements.
• Coordinate the distribution of project documentation to relevant personnel and stakeholders.
• Review and adjust document distribution arrangements when necessary to support timely approvals.
• Expedite document reviews, required signatures, approvals, and formal releases.
• Coordinate the processing of supplier documentation and internally produced project documents.
• Support effective communication between parties involved in document review and approval activities.

Electronic Document Management

• Use Electronic Document Management Systems (EDMS) to organize, process, and retrieve project information.
• Assist users with capturing, locating, and accessing electronic documents and records.
• Support the administration of document management applications and associated information systems.
• Maintain awareness of developments in document management technologies, procedures, and services.
• Collaborate with other staff members to improve document control processes and related services.
• Adapt to changes in technology and participate in discussions concerning document management requirements and user needs.

Document Retention and Project Closeout

• Verify document retention requirements in accordance with applicable company and client guidelines.
• Coordinate document cataloging, packing, and arrangements for long-term storage during project closeout.
• Support the identification and appropriate disposal of documents according to established retention procedures.
• Manage scheduled destruction of archived documents in compliance with company or client requirements.
• Assist project personnel with retrieving archived documentation when required.
• Maintain appropriate control over records during document archiving and closeout activities.

Team Coordination and Administrative Support

• Provide guidance and assistance to junior document control personnel regarding project-specific procedures.
• Delegate and direct work activities within the project document control team.
• Support consistent implementation of document management requirements across assigned personnel.
• Serve as a liaison between support groups, home office personnel, and field teams.
• Coordinate with internal departments and external parties on document-related matters.
• Maintain effective working relationships with project personnel and management.
• Contribute to team activities, meet assigned deadlines, and support collaborative project operations.
• Perform other duties consistent with the position 's responsibilities and functional level.

What Required Skills You 'Ll Bring

• Bachelor 's degree in a relevant field.
• At least 8 years of relevant professional work experience.
• Proficiency in Microsoft Office applications, particularly Microsoft Word, PowerPoint, and Excel.
• Working knowledge of Electronic Document Management Systems (EDMS).
• Ability to process, register, track, and maintain project documentation in accordance with established procedures.
• Good written and verbal communication skills.
• Strong organizational and interpersonal abilities.
• Demonstrated ability to communicate and work effectively with project personnel and management.
• Ability to coordinate document control activities and work collaboratively within a project team.

Project Information and Document Management

The Document Controller will support the accurate management of project information throughout its lifecycle, from initial document registration and processing through approval, distribution, retention, and closeout. The role requires consistent application of document control procedures, effective use of electronic document management systems, and coordination with project teams to maintain reliable documentation records. Particular attention will be given to document numbering, approval requirements, transmittals, record retention, and the timely release of project information.

Team Collaboration and Process Improvement

The successful candidate will work with project personnel, suppliers, support teams, and management to facilitate effective document processing and information exchange. Responsibilities also include supporting junior document controllers, directing assigned team activities, and contributing to improvements in document management practices. The ability to adapt to evolving document management technologies while maintaining accuracy and meeting deadlines will be important to success in this position.

Why Join Parsons

Parsons provides opportunities to contribute to project delivery while working with professionals from engineering, project management, and administrative disciplines. The company promotes collaboration, employee wellbeing, and professional development. This position offers an opportunity for an experienced Saudi document control professional to contribute to project information management and support effective coordination across project teams.

About Parsons

Parsons Corporation promotes a collaborative working environment guided by its commitment to valuing people, embracing agility, and fostering professional growth. The company supports equal employment opportunity across all job levels and encourages employees to contribute their knowledge, skills, and experience.