Document Controller - ACC and EDMS

Parsons; Riyadh; On-site; SAR 156,000 - 223,000; Full time

Job summary

Parsons is hiring a highly experienced Document Controller to manage project information in Riyadh, Saudi Arabia. The role centers on controlling documentation within Autodesk Construction Cloud and other EDMS platforms, ensuring traceability across the full delivery lifecycle.

You will support consultants, contractors, client representatives, and multidisciplinary teams by maintaining accurate records, configuring ACC workflows, and coordinating document transmissions throughout mobilization to

Qualifications

• Bachelor’s degree or equivalent in document management or a related field.
• Minimum 8 years of relevant document control experience.
• At least 4 years of practical experience using EDMS, preferably ACC on major projects.
• Expert-level Autodesk Construction Cloud experience is essential.
• Experience working within Gulf-region projects is preferred.

Responsibilities

• Manage project document control activities from mobilization through closeout.
• Administer Autodesk Construction Cloud as the principal platform for controlled design and construction information.
• Configure and maintain ACC folder structures, permissions, workflows, and access controls.
• Maintain document metadata, indexing, coding, references, and classifications.
• Produce regular reports on outstanding actions, submittals, RFIs, and approvals.

Skills

Document Control

Autodesk Construction Cloud

ACC Administration

EDMS

RFI Management

Submittals

Education

Bachelor's degree in document management or related field

Tools

Autodesk Construction Cloud (ACC)

Electronic Document Management Systems (EDMS)

Job description

Document Controller - ACC and EDMS Job Snapshot Role: Document Controller - ACC and EDMS Location: Riyadh, Saudi Arabia Industry: Construction Function: Documentation / Technical Writing Experience: Minimum 8 years of relevant document control experience, including at least 4 years using EDMS platforms Job Type: Full-time

Document Controller - ACC and EDMS in Riyadh, Saudi Arabia is a Construction opportunity focused on managing project documentation, Autodesk Construction Cloud workflows, document registers, technical submissions, correspondence, revisions, approvals, and project records throughout the complete delivery lifecycle. Parsons is hiring an experienced document control professional to maintain accurate and traceable project information while supporting consultants, contractors, client representatives, and multidisciplinary project teams through efficient electronic document management.

Job Details Country: Saudi Arabia City: Riyadh Industry: Construction Function: Documentation / Technical Writing Salary: 14000-20000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context The Document Controller will manage controlled project information from initial receipt through review, approval, distribution, revision, archiving, and final closeout. A major focus of the position is expert administration of Autodesk Construction Cloud and other Electronic Document Management Systems, ensuring that drawings, correspondence, contractual records, submittals, RFIs, reports, payment documentation, and site records remain current, searchable, properly coded, and accessible to authorized stakeholders. Effective document control will help prevent teams from using superseded information, improve response times, strengthen contractual traceability, and provide reliable records for audits, construction management, claims, handover, and final project closeout.

Key Responsibilities

• Manage project document control activities from mobilization and project initiation through construction, handover, and closeout.
• Receive, register, classify, track, distribute, update, retrieve, and archive project documents.
• Administer Autodesk Construction Cloud as a principal platform for controlled design and construction information.
• Configure and maintain project folder structures, user permissions, document workflows, and access controls within ACC.
• Support project setup and administration of ACC environments in accordance with approved information management requirements.
• Ensure document metadata, indexing, coding, references, and classifications are entered accurately.
• Upload controlled PDF documentation and other approved digital records to ACC and client Contract Management Systems.
• Maintain consistency between electronic records and required hard-copy documentation.
• Establish and maintain an organized hard-copy reference library for critical project information.
• Ensure electronic and physical records remain aligned and readily retrievable.
• Manage contract documentation through established revision, review, approval, and transmittal workflows.
• Maintain accurate status information for controlled project documents.
• Prepare, register, distribute, and track formal correspondence.
• Process payment requisitions and associated supporting documentation through approved document workflows.
• Register and control Variation Orders and related contractual documentation.
• Manage Site Instructions and maintain complete distribution and response records.
• Track punch lists and related closeout information.
• Register and maintain Non-Conformance Reports and associated correspondence where required.
• Maintain controlled records for technical and commercial project issues.
• Track design and construction submittals throughout review and approval cycles.
• Maintain RFI records and monitor outstanding responses.
• Track RFCs and other project-specific technical communication.
• Maintain controlled records for safety reports and HSE documentation.
• Register and distribute meeting minutes and track required responses or actions.
• Maintain progress photographs using suitable indexing and project references.
• Control engineering and construction drawings and ensure current approved versions are identifiable.
• Prevent unintended use of superseded, obsolete, or withdrawn documentation.
• Maintain revision histories for drawings, reports, specifications, and other controlled information.
• Produce regular reports covering outstanding correspondence, submittals, RFIs, approvals, and required responses.
• Highlight overdue actions and document delays that could affect project milestones.
• Provide timely document status information to Project Management and client representatives.
• Develop document trackers and status reports using accurate EDMS information.
• Assist project teams with effective use of Autodesk Construction Cloud.
• Support new-user setup and access administration where authorized.
• Help users understand approved folder structures, document numbering, permissions, and workflow requirements.
• Troubleshoot routine ACC and EDMS workflow problems.
• Coordinate with system administrators or digital teams where technical issues require escalation.
• Ensure all documentation follows Parsons procedures, client requirements, contractual obligations, and project-specific standards.
• Maintain confidentiality and appropriate controls over restricted or sensitive records.
• Coordinate document flows between internal project teams, contractors, consultants, suppliers, and client representatives.
• Resolve inconsistencies involving document numbers, titles, revisions, metadata, or workflow status.
• Maintain document integrity when information moves between separate electronic systems.
• Ensure formal transmittals provide complete records of document exchange.
• Verify documentation for completeness before formal submission.
• Check document titles, numbering, references, revision status, and approval information.
• Ensure documents are distributed to the correct authorized stakeholders.
• Maintain complete document histories showing reviews, approvals, revisions, and formal issue.
• Support Quality teams during project documentation audits.
• Produce registers, logs, transmittals, review histories, and supporting evidence for audits.
• Ensure records remain complete and traceable throughout each project phase.
• Maintain document evidence suitable for contractual and commercial review.
• Support Commercial teams by retrieving correspondence and documentation relating to variations, payments, and contractual issues.
• Assist Construction teams with rapid retrieval of current approved drawings and site documentation.
• Support project managers with information required for progress and decision-making.
• Maintain large document volumes using disciplined filing and indexing practices.
• Coordinate document control requirements across concurrent workstreams or projects where applicable.
• Monitor project deadlines and prioritize document actions accordingly.
• Maintain document retention and archival requirements.
• Support preparation of final project document indexes.
• Coordinate transfer of final approved records into project closeout archives.
• Verify that required project documentation is available before formal handover.
• Support preparation of as-built records and final closeout packages where required.
• Identify recurring document control problems and recommend improvements.
• Help streamline electronic workflows to reduce unnecessary manual processing.
• Promote consistent use of ACC and approved EDMS platforms across project teams.
• Maintain a high standard of document accuracy, data integrity, confidentiality, and traceability.

Ideal Profile

• Bachelor 's degree, diploma, or specialized qualification in document management, information management, business administration, engineering support, or a related field.
• Minimum 8 years of relevant document control experience.
• At least 4 years of practical experience using Electronic Document Management Systems on major projects.
• Expert-level Autodesk Construction Cloud experience is essential.
• Demonstrated ability to set up and administer ACC project environments.
• Strong experience configuring folder structures, permissions, document workflows, and controlled access.
• Hands-on experience managing RFIs and submittals within Autodesk Construction Cloud.
• Strong understanding of design and construction documentation workflows.
• Extensive document control experience covering project initiation through final closeout.
• Experience working within integrated engineering, construction, or project management environments.
• Ability to manage high volumes of project documentation without losing accuracy or traceability.
• Strong understanding of document numbering, revisions, indexing, metadata, approval workflows, and transmittals.
• Experience handling correspondence, drawings, site instructions, variation documentation, payment records, NCRs, progress photographs, and contract information.
• Good understanding of project audit and quality record requirements.
• Ability to produce detailed document status and outstanding-action reports.
• Strong computer skills and experience with electronic information management applications.
• At least 3 years of Gulf-region project experience is preferred.
• Excellent written and spoken English.
• Strong technical communication skills.
• Excellent organizational ability and attention to detail.
• Ability to prioritize large numbers of document actions under demanding deadlines.
• Strong troubleshooting capability for EDMS and workflow-related issues.
• Ability to communicate professionally with consultants, contractors, clients, and multidisciplinary project teams.
• Reliable approach to confidentiality and controlled information.
• Strong commitment to accurate, structured, and auditable project records.

Skills Set

• Document Control
• Autodesk Construction Cloud
• ACC Administration
• Electronic Document Management Systems
• EDMS
• Project Documentation
• Document Registration
• Document Tracking
• Document Distribution
• Document Retrieval
• Document Archiving
• Document Indexing
• Metadata Management
• Document Coding
• Folder Structure Management
• User Permission Management
• Workflow Administration
• Revision Control
• Approval Workflows
• Transmittal Management
• Correspondence Management
• Drawing Control
• Technical Submittals
• RFI Management
• RFC Tracking
• Site Instructions
• Variation Orders
• Payment Requisitions
• NCR Records
• Punch Lists
• Safety Reports
• Meeting Minutes
• Progress Photographs
• Contract Documentation
• Controlled Documents
• Hard-Copy Records
• Electronic Records
• Document Status Reporting
• Outstanding Action Tracking
• Document Registers
• Audit Support
• Quality Records
• Data Integrity
• Document Traceability
• Project Closeout
• Document Retention
• As-Built Records
• Client Document Management Systems
• Contract Management Systems
• Workflow Troubleshooting
• Project Information Management
• Construction Documentation
• Technical Records
• Document Quality Control

Why Join Us

This role provides the opportunity to apply advanced Autodesk Construction Cloud and document management expertise within major construction and development projects in Riyadh. The position offers exposure to the complete project information lifecycle, including design, contracts, construction records, approvals, quality documentation, commercial correspondence, audits, and closeout. Professionals with strong ACC administration experience can further develop toward senior document control, information management, CDE administration, and digital project delivery responsibilities.

About the Company

Parsons Corporation delivers engineering, infrastructure, construction management, program management, and technology solutions for major projects worldwide. In Saudi Arabia, Parsons supports large-scale transportation, infrastructure, urban development, and construction programs through multidisciplinary engineering, project management, digital delivery, and project information management expertise.