Document Controller - Project Information

Parsons; Riyadh; On-site; SAR 78,000 - 123,000; Full time

Job summary

Parsons is seeking a Document Controller - Project Information in Riyadh, Saudi Arabia, to manage drawings, RFIs, submittals, transmittals, and project records within a major project environment. The role emphasizes document control, revision tracking, and secure archiving across multiple teams including engineering, planning, and procurement.

The ideal candidate will have at least two years of experience, strong English skills, and hands-on experience with EDMS/CDE platforms.

Qualifications

• Two years of document control experience, preferably in construction or major projects.
• Familiarity with EDMS/CDE platforms and document lifecycle processes.
• Ability to manage large volumes of technical documentation with accuracy.

Responsibilities

• Receive, register, classify, distribute, track, retrieve, and archive project documents and correspondence.
• Maintain accurate document registers, logs, trackers, and electronic filing structures.
• Apply approved document numbering, naming, coding, and metadata requirements.
• Process drawings, specifications, RFIs, submittals, and transmittals; route for review.

Skills

English proficiency

Organization

Communication

Education

Bachelor's degree

Tools

Oracle Aconex

Asite

Procore

Microsoft SharePoint

Autodesk Construction Cloud

BIM 360

Job description

Document Controller - Project Information Job Snapshot

Role: Document Controller - Project Information

Location: Riyadh, Saudi Arabia

Industry: Construction

Function: Documentation-Technical Writing

Experience: Minimum 2 years

Job Type: Full-time

Position Overview Document Controller - Project Information in Riyadh, Saudi Arabia is a Construction opportunity supporting document control, records management, EDMS administration, technical correspondence, revision control, and information traceability across a major project environment. Parsons is hiring a Saudi National document control professional to manage drawings, RFIs, submittals, transmittals, specifications, correspondence, approvals, and project records while ensuring accurate processing, secure archiving, and compliance with client and project procedures.

Job Details

Country: Saudi Arabia City: Riyadh Industry: Construction Function: Documentation-Technical Writing Salary: 7000-11000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Saudi National Job Type: Full-time

Role Context

The Document Controller will provide the information control structure needed to keep a large multidisciplinary project organized, traceable, and audit-ready. The position will manage the movement of technical and administrative documentation from initial receipt through review, approval, revision, distribution, retrieval, handover, and final archive. The role will support Engineering, Design, Construction, Commercial, Planning, Project Controls, Procurement, QA/QC, HSE, consultants, contractors, and client teams by ensuring that current information reaches the correct stakeholders and that superseded, incomplete, duplicated, or incorrectly coded documents are identified before they create downstream project risk.

Key Responsibilities

• Receive, register, classify, distribute, track, retrieve, and archive project documents and correspondence.
• Maintain accurate document registers, logs, trackers, and electronic filing structures.
• Apply approved document numbering, naming, coding, classification, and metadata requirements.
• Check incoming documentation for completeness before formal processing.
• Process technical drawings, specifications, reports, RFIs, submittals, correspondence, and transmittals.
• Route documents to appropriate reviewers, project teams, consultants, contractors, and client representatives.
• Monitor review and approval workflows and follow up on overdue actions.
• Track comments, responses, resubmissions, approvals, and final dispositions.
• Maintain strict revision and version control throughout the document lifecycle.
• Ensure superseded and obsolete documents are clearly identified and removed from active use where required.
• Prepare and issue formal document transmittals and controlled submission packages.
• Upload, retrieve, update, and manage project documentation within EDMS and CDE platforms.
• Maintain accurate metadata to support search, reporting, traceability, and retrieval.
• Verify that electronic records remain complete and linked to the correct project package or discipline.
• Identify incorrectly coded, duplicated, missing, or incomplete submissions.
• Coordinate corrective action with responsible project personnel.
• Maintain complete audit trails for document receipt, distribution, review, revision, and approval.
• Support design review cycles by controlling submissions and associated review comments.
• Assist Construction teams with access to current approved drawings, specifications, and technical records.
• Support Commercial and Procurement functions with controlled contract and supplier documentation where required.
• Coordinate information requirements associated with inspections, testing, commissioning, and handover.
• Maintain records of approved technical submittals and construction documentation.
• Work closely with Project Controls and Planning personnel where document status affects project milestones.
• Provide accurate information on outstanding submissions and delayed approvals.
• Prepare document control reports, overdue-document summaries, dashboards, and status trackers.
• Generate registers and extracts required for management reporting.
• Support project teams during internal, client, and external audits.
• Retrieve supporting documentation quickly when evidence is required.
• Maintain project correspondence logs and ensure formal communications remain traceable.
• Protect confidentiality and control access to sensitive project and client information.
• Support implementation of document security requirements within project systems.
• Assist users with document numbering, revision practices, workflows, and EDMS requirements.
• Provide practical guidance to project personnel on established information control procedures.
• Coordinate with multidisciplinary teams to maintain consistent information management practices.
• Support continuous improvement of document workflows, filing structures, and retrieval processes.
• Identify recurring documentation errors and recommend corrective actions.
• Help maintain standardized templates and controlled document processes.
• Support project closeout by identifying outstanding records and incomplete documentation.
• Assist with compilation of as-built drawings, final records, handover packages, and closeout files.
• Verify final documentation is correctly indexed before transfer or archive.
• Maintain long-term project records in accordance with applicable retention requirements.
• Support orderly transfer of final documentation to the Client or operational teams.
• Perform additional document control responsibilities assigned by project management or the Document Control Lead.

Ideal Profile

A diploma or bachelor 's degree in Business Administration, Information Management, Engineering, Records Management, or another relevant discipline is preferred. Candidates should have at least two years of document control experience, preferably within construction, infrastructure, transportation, airports, buildings, engineering consultancy, or another major project setting. The successful candidate should understand document numbering, coding, revision control, transmittals, technical submittals, drawings, specifications, RFIs, correspondence, review workflows, and project archives. Hands-on experience with an Electronic Document Management System or Common Data Environment is important. Candidates should be comfortable processing high volumes of documentation while maintaining accuracy and traceability. A good understanding of engineering and construction workflows is required to recognize how documents move between disciplines and project stages. Experience following up on outstanding reviews, approvals, comments, and responses will be valuable. Strong Microsoft Excel, Word, Outlook, and PowerPoint capability is expected. Experience using Oracle Aconex, Asite, Procore, Microsoft SharePoint, Autodesk Construction Cloud, BIM 360, or similar platforms will strengthen suitability. Knowledge of ISO 19650 information management principles is advantageous. Candidates should demonstrate strong organization, records management, communication, coordination, and administrative skills. The ability to maintain confidentiality and handle sensitive project information appropriately is essential. Good written and spoken English is required, while Arabic language capability will be an advantage.

Skills Set

Document control Project information management EDMS Common Data Environment CDE Document registers Document logs Document trackers Document numbering Document coding Revision control Version control Transmittals Technical submittals Engineering drawings Specifications RFIs Correspondence control Approval workflows Review workflows Project records Records management Electronic filing Metadata management Document classification Information traceability Audit trails Document archiving As-built documentation Handover documentation Project closeout Document retrieval Document reporting Overdue trackers Document dashboards Oracle Aconex Asite Procore Microsoft SharePoint Autodesk Construction Cloud BIM 360 ISO 19650 Microsoft Excel Microsoft Word Microsoft Outlook Microsoft PowerPoint Engineering documentation Construction documentation Technical records Information security Confidential records Document audits Client documentation Consultant coordination Contractor documentation

Why Join Us

Major projects generate thousands of drawings, approvals, technical submissions, revisions, and formal communications, and the quality of document control directly affects decision-making, construction accuracy, claims defensibility, and final handover. This Riyadh position offers a Saudi National professional the opportunity to build specialist capability in project information management within a complex multidisciplinary environment. The role provides practical exposure to modern EDMS and CDE platforms, engineering workflows, audit requirements, ISO 19650 principles, construction documentation, and project closeout, creating a strong foundation for progression into senior document control and information management positions.

About the Company

Parsons Corporation delivers engineering, program management, construction management, and infrastructure services across major developments. In Saudi Arabia, its project teams rely on disciplined document control and information management to support engineering coordination, construction delivery, governance, technical approvals, auditability, and successful project handover.