Department Assistant

السويدي اليكتريك; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading electric company in Riyadh is looking for an administrative support professional to ensure smooth day-to-day functioning and effective communication. The ideal candidate will have a Bachelor’s degree, 1-3 years of experience, and proficiency in both English and Arabic. Responsibilities include coordinating with authorities, organizing administrative records, and supporting management with various tasks. This role is critical to maintaining the efficiency of the operation and supporting onboarding procedures.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• 1–3 years of relevant experience.
• Proficiency in English & Arabic.
• Strong MS Office skills.

Responsibilities

• Assist in coordinating with government authorities and statutory bodies.
• Support handling of project authority coordination.
• Help organize and maintain administrative records.
• Assist in the application and tracking of employee ID cards.
• Support onboarding by preparing documentation.
• Administer office premises and project facilities.
• Monitor office supplies and equipment.
• Support scheduling meetings and traveling arrangements.
• Assist in settling business expenses and reimbursements.
• Help prepare reports, presentations, and correspondence.

Skills

Proficiency in English

Proficiency in Arabic

Strong MS Office skills

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Office Administration

Bachelor’s degree in a related field

Job description

Job Summary

To provide efficient administrative and operational support to the division, ensuring smooth day-to-day functioning, coordination between departments, and effective communication within the division.

Key accountabilities

• Assists in coordinating with government authorities, statutory bodies, and chambers of commerce for registrations, renewals, attestations, and cancellations of company certificates, permits, subscriptions, and clearances.
• Supports handling of project authority coordination, and compliance with regulatory and organizational standards.
• Helps organize and maintain administrative records, filing systems, and documentation, including certificates, IDs, insurance policies, lease agreements, correspondence, and risk-related records.
• Assists in the application, renewal, and tracking of employee identity cards issued by authorities.
• Supports onboarding by preparing documentation and maintaining updated employee records per company procedures.
• Provides assistance in administering office premises, warehouses, site offices, and project facilities, including lease negotiations, contract finalization, renewals, and landlord coordination.
• Monitors office supplies, equipment, and facilities for operational readiness.
• Supports the Projects Director and division management by scheduling meetings, arranging travel, coordinating with agents, preparing agendas, recording and circulating MOMs, and following up on action items.
• Assists in coordinating settlement of business expenses, petty cash reimbursements, and documentation.
• Helps prepare reports, presentations, and correspondence, manages communications, handles inquiries, and supports implementation of policies, procedures, and workflows for smooth operations.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• 1–3 years of relevant experience.
• Proficiency in English & Arabic.
• Strong MS Office skills.