Contracts & Compliance Admin Specialist

Roche; Riyadh Region; On-site; SAR 72,000 - 96,000; Full time

Job summary

Roche is seeking an Administrative Assistant to provide essential operational, compliance, and logistical support across Access, Finance, and Portfolio teams in Saudi Arabia. You will ensure standardized documentation, track compliance milestones, and maintain smooth daily operations across departments.

The role involves drafting and managing contracts, handling MOUs, overseeing digital signatures with DocuSign, and coordinating vendor activities.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor’s degree in Business Administration or related field preferred.
• 2-4 years of experience in administrative support, compliance tracking, or operations role.
• Hands-on experience with document control tools (SharePoint, Confluence).
• Proficiency in electronic signature platforms (DocuSign).
• Working knowledge of ERP/PO creation tools and internal databases.

Responsibilities

• Contracts & Agreements Management using pre-approved templates.
• Drafting & preparation of standard contracts and MOUs.
• Review & proofing of drafts with feedback from stakeholders.
• Manage end-to-end digital signature process (DocuSign).
• Data entry and maintenance in internal databases and tracking platforms.
• Lead creation/tracking of Purchase Requests and Purchase Orders with finance.
• Maintain centralized dashboards to track active, pending, and expiring contracts.
• Monitor contract end dates and alert relationship managers for renewals.
• Track compliance deadlines and reporting requirements.
• Organize shared document repositories (SharePoint, Confluence) with version control.
• Organize operational plans and project trackers for teams.
• Coordinate meetings and take concise minutes with follow-up actions.
• Provide day-to-day administrative support; handle manual payments and corporate card admin.
• Oversee telecom services and related administration.

Skills

Organizational skills

Attention to detail

Proofreading

Written/verbal communication

Education

High School Diploma

Associate/Bachelor in Business Administration

Tools

SharePoint

Confluence

DocuSign

ERP/PO tools

MS Office / Google Workspace

Job description

Roche is seeking an Administrative Assistant to provide essential operational, compliance, and logistical support across Access, Finance, and Portfolio teams in Saudi Arabia. You will ensure standardized documentation, track compliance milestones, and maintain smooth daily operations across departments.

The role involves drafting and managing contracts, handling MOUs, overseeing digital signatures with DocuSign, and coordinating vendor activities.