Bilingual Executive Assistant (English-Arabic)

Hammad & Al-Mehdar Law Firm; Saudi Arabia; On-site; SAR 60,000 - 120,000; Full time

Job summary

Hammad & Al-Mehdar Law Firm in Jeddah, Saudi Arabia, seeks a Personal Assistant/Executive Assistant to provide confidential support to Partners. The role requires a true extension of the Partner with exceptional organisation and discretion.

Responsibilities include managing complex calendars, drafting bilingual communications, coordinating with clients and authorities, handling time entries and billing notes, and assisting with onboarding and travel planning.

Qualifications

• Fully bilingual in English and Arabic, written and spoken.
• Strong drafting skills and close attention to detail.
• Absolute discretion with sensitive client and personal information.
• A proactive mindset that anticipates needs and flags issues early.

Responsibilities

• Run complex, multi-party calendars across offices and time zones, with briefing packs ready at least 24 hours ahead.
• Draft correspondence, client emails, and executive summaries in English and Arabic to the Partner's standard.
• Coordinate communications with clients, counterparties, courts, and relevant government authorities as directed by the Partner.
• Own time entries and billing narratives, and coordinate with Finance on billing and client accounts.
• Support client onboarding, including engagement letters, KYC documents, and coordination with Compliance.
• Prepare, format, and proofread documents and presentations, and keep the Partner's matter files organised.
• Plan multi-jurisdiction travel with complete, detailed itineraries.
• Track follow-up actions from the Partner's meetings and ensure commitments are carried through to completion.

Skills

Bilingual English/Arabic

Executive support

Discretion

Time management

Drafting correspondence

Education

Bachelor’s degree in Business Administration/Office Management/Languages

Related field preferred

Tools

Microsoft Office

Job description

Hammad & Al-Mehdar Law Firm in Jeddah, Saudi Arabia, seeks a Personal Assistant/Executive Assistant to provide confidential support to Partners. The role requires a true extension of the Partner with exceptional organisation and discretion.

Responsibilities include managing complex calendars, drafting bilingual communications, coordinating with clients and authorities, handling time entries and billing notes, and assisting with onboarding and travel planning.