Personal Assistant

Hammad & Al-Mehdar Law Firm; Jeddah; Vor Ort; SAR 60.000 - 120.000; Vollzeit

Zusammenfassung

Hammad & Al-Mehdar Law Firm in Jeddah, Saudi Arabia, seeks a Personal Assistant/Executive Assistant to provide confidential support to Partners. The role requires a true extension of the Partner with exceptional organisation and discretion.

Responsibilities include managing complex calendars, drafting bilingual communications, coordinating with clients and authorities, handling time entries and billing notes, and assisting with onboarding and travel planning.

Qualifikationen

• Fully bilingual in English and Arabic, written and spoken.
• Strong drafting skills and close attention to detail.
• Absolute discretion with sensitive client and personal information.
• A proactive mindset that anticipates needs and flags issues early.

Aufgaben

• Run complex, multi-party calendars across offices and time zones, with briefing packs ready at least 24 hours ahead.
• Draft correspondence, client emails, and executive summaries in English and Arabic to the Partner's standard.
• Coordinate communications with clients, counterparties, courts, and relevant government authorities as directed by the Partner.
• Own time entries and billing narratives, and coordinate with Finance on billing and client accounts.
• Support client onboarding, including engagement letters, KYC documents, and coordination with Compliance.
• Prepare, format, and proofread documents and presentations, and keep the Partner's matter files organised.
• Plan multi-jurisdiction travel with complete, detailed itineraries.
• Track follow-up actions from the Partner's meetings and ensure commitments are carried through to completion.

Kenntnisse

Bilingual English/Arabic

Executive support

Discretion

Time management

Drafting correspondence

Ausbildung

Bachelor’s degree in Business Administration/Office Management/Languages

Related field preferred

Tools

Microsoft Office

Jobbeschreibung

We're Hiring: Personal Assistant / Admin assistant (English & Arabic)

Are you the kind of assistant a Partner can trust completely: organised, discreet, and always one step ahead?

Hammad & Al-Mehdar Law Firm is looking for a Personal Assistant / Executive Assistant to provide dedicated, confidential support to our Partners. This is a trust-based role for someone who wants to work as a true extension of the Partner and build a career in legal executive support.

What you'll do:

• Run complex, multi-party calendars across offices and time zones, with briefing packs ready at least 24 hours ahead.
• Draft correspondence, client emails, and executive summaries in English and Arabic to the Partner's standard.
• Coordinate communications with clients, counterparties, courts, and relevant government authorities as directed by the Partner.
• Own time entries and billing narratives, and coordinate with Finance on billing and client accounts.
• Support client onboarding, including engagement letters, KYC documents, and coordination with Compliance.
• Prepare, format, and proofread documents and presentations, and keep the Partner's matter files organised.
• Plan multi-jurisdiction travel with complete, detailed itineraries.
• Track follow-up actions from the Partner's meetings and ensure commitments are carried through to completion.

What we're looking for:

• Fully bilingual in English and Arabic, written and spoken.
• Strong drafting skills and close attention to detail.
• Absolute discretion with sensitive client and personal information.
• A proactive mindset that anticipates needs and flags issues early.
• Composure under pressure and with demanding external parties.
• Strong Microsoft Office skills, particularly Outlook calendar management.
• A bachelor's degree in Business Administration, Office Management, Languages/Translation, or a related field is an advantage.

Open to fresh graduates and candidates with up to 3 years of experience as a Personal Assistant, Secretary, or Administrative Assistant. Previous exposure to a law firm or professional services environment would be a strong advantage.

About HMCO

Hammad & Al-Mehdar Law Firm, founded in 1983 in Jeddah, Saudi Arabia, is one of the largest private practice Saudi law firms in the Kingdom and the GCC. The firm combines a strong local presence with international capabilities, providing a full range of business and corporate legal services. Its work spans major areas of Saudi law, including complex transactions, regulatory matters, and high-value disputes. The firm's growth reflects the development of trade, innovation, and technology in the Kingdom's private sector. While offering broad corporate expertise, it maintains a strong focus on serving privately held businesses with dedicated client service.

Shortlisted candidates will be invited for an interview, where we'll discuss the role and the full compensation package.

Location: Al Rawdah, Jeddah

Working days: Sunday to Thursday, 9:00am-6:00pm, with occasional flexibility for firm events