Executive Personal & Administrative Assistant

H&H Shaker; Jeddah; On-site; SAR 90,000 - 150,000; Full time

Job summary

HH-Shaker in Jeddah, Saudi Arabia seeks an experienced Administrative Assistant to support senior management. You will manage schedules, coordinate between departments, prepare official documents, and handle confidential information with discretion.

You will arrange travel, organise meetings, and maintain professional communication in Arabic and English, ensuring timely completion of tasks and seamless operations across the company.

Qualifications

• Bachelor’s degree in business administration or related field.
• Minimum 3 years of relevant administrative or executive support experience.
• Excellent written and spoken Arabic and English.
• Proficiency in Microsoft Office applications and document handling.
• Strong organizational, communication, coordination, and time-management skills.
• Ability to handle confidential information with integrity and discretion.
• Willingness to travel when required.

Responsibilities

• Provide daily administrative support to senior management and coordinate between departments.
• Prepare letters, reports, presentations, minutes, and official documents.
• Maintain organized records and ensure confidentiality of company documentation.
• Coordinate with internal teams and external stakeholders to facilitate operations.
• Manage management’s schedule, calendar, and travel arrangements.
• Screen calls and emails; arrange meetings and prepare agendas.
• Monitor deadlines and provide regular updates on outstanding tasks.

Skills

Time management

Communication

Organization

Travel coordination

Education

Bachelor's degree in business administration

Tools

Outlook

Word

Excel

PowerPoint

Job description

HH-Shaker in Jeddah, Saudi Arabia seeks an experienced Administrative Assistant to support senior management. You will manage schedules, coordinate between departments, prepare official documents, and handle confidential information with discretion.

You will arrange travel, organise meetings, and maintain professional communication in Arabic and English, ensuring timely completion of tasks and seamless operations across the company.