Executive Assistant

MENA Alliances; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Professional development opportunities

Job summary

MENA Alliances in Riyadh is seeking a proactive Executive Assistant to provide executive-level support to 1-3 partner-level consultants. The role covers business development assistance, scheduling, travel coordination, and daily administrative tasks.

Hours are 09:00–18:00 with additional hours as needed. Candidates should have 3+ years of experience, be bilingual in English and Arabic, and be proficient in Word, PowerPoint, Outlook, and Excel.

Qualifications

• 3+ years of experience in an executive assistant role or similar.
• Bilingual in English and Arabic.
• Experience with CRM systems (Microsoft Dynamics) and document management tools is a plus.

Responsibilities

• Support executive-level admins, manage schedules, and assist business development activities.
• Coordinate calendars, meetings, and follow-ups for Partners.
• Arrange travel, visas, accommodations, and logistics.
• Manage documents and project deliverables; serve as central EA contact.
• Prepare monthly timesheets and expense reports; raise POs as needed.
• Provide coverage and onboarding support for other EAs; participate in process improvements.

Skills

Bilingual English and Arabic

Strong organizational skills

Time management

Communication

Discretion/Confidentiality

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Microsoft Dynamics

Google Drive

SharePoint

Job description

Riyadh, Saudi Arabia | Posted on 01/15/2025

We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.

Hours:

09:00 – 18:00 with additional hours as needed

Key Responsibilities

Business Development

• Build relationships with clients and client EAs.
• Proactively support business goals, RFPs, and tender responses.
• Maintain client contact lists and track sales activity.
• Assist with customized mailings and document preparation.

Calendaring

• Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.
• Assist with complex project scheduling.

Travel Arrangement

• Coordinate travel, accommodation, and logistics.
• Work with teams to secure business visas and work permits.
• Group client meetings for efficient travel planning.

Daily Administration

• Manage documents and project deliverables.
• Act as the central point of contact for Partner administrative needs.

Timesheet and Expense Reporting

• Prepare monthly timesheets and expense reports.
• Request Purchase Orders (POs) for project teams.

Team Support

• Provide coverage for absent EAs and during transitions.
• Assist in training and onboarding new EAs.
• Participate in team meetings to improve processes.

Requirements

• 3+ years of experience in a similar role.
• Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
• Bilingual in English and Arabic is required.
• Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
• Experience in professional services or management consultancy is a plus.

Skills and Attributes

• Positive, proactive, and collaborative team player.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple tasks.
• Excellent communicator and problem solver.
• Detail-oriented with a strong service focus.
• Discreet and able to maintain confidentiality.

Benefits

• Competitive salary and comprehensive benefits.
• Professional development opportunities and career mobility.