Remote Administrative Assistant: Calendar, Travel & HR

Siemens Energy; Amadora; À distance; EUR 18 000 - 24 000; Plein temps

Avantages offerts par ce poste

Competitive salary and meal allowance

Health insurance coverage

Remote work permitted within the país

Pontes days off + Birthday off (PT)

Résumé du poste

Siemens Energy is seeking an Administrative Assistant in Portugal to be the heartbeat of operations, managing calendars, coordinating meetings, and arranging travel while maintaining discretion and professionalism. You will handle confidential information and provide financial support including expenses and invoices, collaborating with multiple departments.

The role requires a Bachelor’s or equivalent with 2–3 years of experience in a corporate environment, strong MS Office skills, and fluent

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field preferred, or an Associate’s degree with 4+ years of relevant administrative experience.
• Minimum of 2-3 years of experience in an administrative support role, preferably within a corporate or team-based environment.
• Fluency in Portuguese and English is required for the position.
• Occasional travel may be required for team events or meetings.

Responsabilités

• Manage confidential and sensitive information, ensuring compliance with company policies and internal procedures.
• Handle administrative and financial support, including team expenses, invoices, expense reports, and coordination with other departments.
• Manage complex calendars and scheduling, coordinating meetings, appointments, and conference calls while balancing competing priorities.
• Arrange domestic and international business travel, including flights, accommodation, transportation, and related logistics.
• Coordinate team meetings and events, including onsite/offsite activities, venues, catering, and team-building initiatives.
• Support HR and team administration, including onboarding/offboarding, equipment and access coordination, headcount tracking, timesheets, and compliance reporting.

Connaissances

MS Office proficiency

Organizational skills

Communication skills

Interpersonal skills

Formation

Bachelor’s or Associate’s with 4+ years experience

Outils

MS Office Suite

Expense management systems

Travel booking platforms

Description du poste

Siemens Energy is seeking an Administrative Assistant in Portugal to be the heartbeat of operations, managing calendars, coordinating meetings, and arranging travel while maintaining discretion and professionalism. You will handle confidential information and provide financial support including expenses and invoices, collaborating with multiple departments.

The role requires a Bachelor’s or equivalent with 2–3 years of experience in a corporate environment, strong MS Office skills, and fluent