Administrative Assistant

Siemens Energy; Amadora; Remote; EUR 18,000 - 24,000; Full time

Benefits offered by this job

Competitive salary and meal allowance

Health insurance coverage

Remote work permitted within the país

Pontes days off + Birthday off (PT)

Job summary

Siemens Energy is seeking an Administrative Assistant in Portugal to be the heartbeat of operations, managing calendars, coordinating meetings, and arranging travel while maintaining discretion and professionalism. You will handle confidential information and provide financial support including expenses and invoices, collaborating with multiple departments.

The role requires a Bachelor’s or equivalent with 2–3 years of experience in a corporate environment, strong MS Office skills, and fluent

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field preferred, or an Associate’s degree with 4+ years of relevant administrative experience.
• Minimum of 2-3 years of experience in an administrative support role, preferably within a corporate or team-based environment.
• Fluency in Portuguese and English is required for the position.
• Occasional travel may be required for team events or meetings.

Responsibilities

• Manage confidential and sensitive information, ensuring compliance with company policies and internal procedures.
• Handle administrative and financial support, including team expenses, invoices, expense reports, and coordination with other departments.
• Manage complex calendars and scheduling, coordinating meetings, appointments, and conference calls while balancing competing priorities.
• Arrange domestic and international business travel, including flights, accommodation, transportation, and related logistics.
• Coordinate team meetings and events, including onsite/offsite activities, venues, catering, and team-building initiatives.
• Support HR and team administration, including onboarding/offboarding, equipment and access coordination, headcount tracking, timesheets, and compliance reporting.

Skills

MS Office proficiency

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor’s or Associate’s with 4+ years experience

Tools

MS Office Suite

Expense management systems

Travel booking platforms

Job description

Siemens Energy and Siemens Gamesa are becoming Omterra. "We energize society" by supporting our customers to make the transition to a more sustainable world, based on innovative technologies and our ability to turn ideas into reality. With nearly 100,000 employees around the world, we shape the energy systems of today and tomorrow.

To ensure a fair evaluation, please submit your CV in English, as applications in other languages cannot be reviewed.

A Snapshot of Your Day

Join our dynamic team as an Administrative Assistant, where you will be the heartbeat of our operations! Imagine managing complex calendars, coordinating meetings, and arranging travel itineraries that keep our team moving smoothly. You will handle a variety of administrative tasks, ensuring that everything runs efficiently and effectively. Your role will be pivotal in managing organizational reporting and serving as the primary liaison for the team, all while maintaining the highest standards of professionalism and discretion. Your proactive problem-solving skills will shine as you anticipate needs and support our mission to drive innovation and sustainability.

How You’ll Make an Impact

• Manage confidential and sensitive information, ensuring compliance with company policies and internal procedures.
• Handle administrative and financial support, including team expenses, invoices, expense reports, and coordination with other departments.
• Manage complex calendars and scheduling, coordinating meetings, appointments, and conference calls while balancing competing priorities.
• Arrange domestic and international business travel, including flights, accommodation, transportation, and related logistics.
• Coordinate team meetings and events, including onsite/offsite activities, venues, catering, and team-building initiatives.
• Support HR and team administration, including onboarding/offboarding, equipment and access coordination, headcount tracking, timesheets, and compliance reporting.

What You Bring

• Bachelor’s degree in Business Administration, Communications, or a related field preferred, or an Associate’s degree with 4+ years of relevant administrative experience.
• Minimum of 2-3 years of experience in an administrative support role, preferably within a corporate or team-based environment.
• Proficient in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with expense management systems and travel booking platforms.
• You demonstrate exceptional organizational and communication skills, with a keen attention to detail and the ability to multitask effectively.You have strong interpersonal skills, ensuring discretion and confidentiality in all communications.
• Fluency in Portuguese and Egnlish is required for the position.
• Occasional travel may be required for team events or meetings.

About the Team

Our Grid Technologies division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With +100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world’s electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion, and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character—no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

• Competitive salary and meal allowance
• Fair compensation for international work
• Health insurance coverage
• Remote work permitted within the country
• Additional 5 “Pontes” days off and Birthday off if it falls on a weekday, when not abroad (only applies for Portugal)