Administrative Assistant in Faro, Portugal

PrimeEstate; Faro; Presencial; EUR 14 000 - 16 000; Tempo integral

Resumo da oferta

PrimeEstate is seeking an organized Administrative Assistant for our Faro, Portugal office. You will provide essential administrative support to the team, help manage schedules, coordinate meetings, handle correspondence, and maintain records to ensure smooth daily operations.

The ideal candidate has a high school diploma or related field, strong English communication, proficiency in Microsoft Office, and the ability to multitask while handling confidential information with discretion.

Qualificações

• High school diploma or equivalent; business admin degree a plus.
• Proven administrative experience.
• Strong communication in English; Portuguese a plus; proficient in MS Office.

Responsabilidades

• Manage calendars and schedules for team members.
• Coordinate meetings and events, including booking venues and arranging travel.
• Answer phone calls and respond to emails in a timely manner.
• Prepare correspondence, reports, and other documents as needed.
• Maintain accurate records and files.
• Order office supplies and maintain inventory.
• Assist with basic accounting tasks such as invoicing and tracking expenses.
• Provide general support to visitors and clients.

Conhecimentos

English proficiency

Portuguese language (optional)

Formação académica

High school diploma

Business administration degree (preferred)

Ferramentas

Microsoft Office

Accounting software

Descrição da oferta de emprego

Administrative Assistant in Faro, Portugal

We are hiring an organized and efficient Administrative Assistant to join our team in Faro, Portugal. As an Administrative Assistant, you will be responsible for providing administrative support to our team and ensuring smooth operations of the office. Your duties will include managing schedules, coordinating meetings and events, handling correspondence, and maintaining records. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. A background in administration or related field is preferred. This is a full-time position with a salary of $1500 per month.

Responsibilities

• Manage calendars and schedules for team members
• Coordinate meetings and events, including booking venues and arranging travel
• Answer phone calls and respond to emails in a timely manner
• Prepare correspondence, reports, and other documents as needed
• Maintain accurate records and files
• Order office supplies and maintain inventory
• Assist with basic accounting tasks such as invoicing and tracking expenses
• Provide general support to visitors and clients

Requirements

• High school diploma or equivalent; degree in business administration or related field is a plus
• Proven administrative experience or similar role
• Excellent written and verbal communication skills in English (Portuguese language skills are a plus)
• Proficient in Microsoft Office Suite; experience with accounting software is preferred
• Strong organizational skills with the ability to prioritize tasks effectively
• Attention to detail and accuracy in all work performed

We are looking for a reliable individual who can work independently as well as part of a team. The successful candidate will be able to handle confidential information with discretion, maintain professionalism at all times, and adapt quickly to changing priorities. If you have excellent administrative skills and are looking for an exciting opportunity in Faro, we encourage you to apply for this position.