Administrative Assistant

ConFlip; Braga; On-site; EUR 11,000 - 13,000; Full time

Job summary

ConFlip in Braga, Portugal is seeking an organized Administrative Assistant to provide essential support to our team. The role involves managing calendars, coordinating meetings, handling office tasks, and maintaining files in a fast-paced office environment.

The ideal candidate has a high school diploma or equivalent, strong English communication, proficiency with Microsoft Office, and the ability to multitask while maintaining confidentiality.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Proven experience as an administrative assistant or similar role.
• Excellent written and verbal communication skills in English (Portuguese proficiency is a plus).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Manage calendars and schedule appointments
• Coordinate meetings and prepare meeting materials
• Answer phone calls and respond to emails
• Maintain and organize office files and documents
• Monitor office supplies and place orders when necessary
• Handle basic accounting tasks such as invoicing and expense reports
• Assist with travel arrangements for team members
• Perform general administrative duties as needed

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Discretion/Confidentiality

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Administrative Assistant

We are hiring an organized and efficient Administrative Assistant to join our team in Braga. This is a contract position with a salary of $1000 per month. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including managing schedules, coordinating meetings, and handling office tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. This job is open to all genders, but we strongly encourage women to apply.

Responsibilities

• Manage calendars and schedule appointments
• Coordinate meetings and prepare meeting materials
• Answer phone calls and respond to emails
• Maintain and organize office files and documents
• Monitor office supplies and place orders when necessary
• Handle basic accounting tasks such as invoicing and expense reports
• Assist with travel arrangements for team members
• Perform general administrative duties as needed

Requirements

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• Proven experience as an administrative assistant or similar role
• Excellent written and verbal communication skills in English (Portuguese proficiency is a plus)
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to maintain confidentiality and handle sensitive information with discretion

Location

This position is based in Braga, Portugal.

Salary

$1000 per month.

About Us

Our company values diversity and is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate based on gender, race, religion, or any other factor.