Subsea Procurement and Expeditor Coordinator ITALY ONSITE

Kovan Technology Solutions; Milano; In loco; EUR 60.000 - 80.000; Tempo pieno

Descrizione del lavoro

An oil and gas consulting firm is looking for an experienced Subsea Procurement & Expeditor Coordinator to manage procurement and documentation processes for subsea projects. This mid-senior level role requires strong ERP proficiency, excellent English communication skills, and over 8 years of relevant industry experience. The position is onsite in Milan and involves working closely with various teams to ensure compliance with project standards and timely delivery of materials.

Competenze

• 8+ years of experience in procurement/expediting within oil & gas or subsea projects.
• Excellent spoken and written English skills, with proven ability to create technical reports.

Mansioni

• Work closely with engineering, project management, and planning teams to identify procurement needs and schedules.
• Prepare & issue RFQs and Purchase Orders as per project specifications and budget.
• Evaluate vendor quotations and negotiate pricing, terms, and delivery conditions.
• Maintain supplier performance records and manage Approved Vendor Lists (AVLs).
• Monitor PO status and ensure timely delivery of materials and equipment.

Conoscenze

Strong communication and coordination skills

Proficiency in ERP systems (SAP, Oracle, Maximo)

Solid understanding of INCOTERMS

Knowledge of QA/QC processes and certification requirements

Ability to prioritize and handle multiple tasks under pressure

Familiarity with oil & gas codes and standards (API, ASME, ASTM)

Formazione

Bachelor's Degree from an accredited institution

Strumenti

SAP

Oracle

Maximo

Descrizione del lavoro

Subsea Procurement and Expeditor Coordinator (In Italy – Onsite)

Location

Milan, Italy (Onsite) – candidates can apply from anywhere

Job Type

Contract

Visa

Schengen Visa will be provided

Job Description

We are seeking an experienced Subsea Procurement & Expeditor Coordinator to support procurement, expediting, and documentation processes for subsea piping schemes within oil & gas projects. The ideal candidate will efficiently manage suppliers, materials, and timelines while ensuring full compliance with project standards and delivery schedules.

Key Responsibilities

• Work closely with engineering, project management, and planning teams to identify procurement needs and schedules.
• Prepare & issue RFQs and Purchase Orders as per project specifications and budget.
• Evaluate vendor quotations and negotiate pricing, terms, and delivery conditions.
• Maintain accurate procurement tracking within centralized ERP systems.
• Ensure compliance with company policies, local regulations, and client procurement standards.
• Maintain supplier performance records and manage Approved Vendor Lists (AVLs).
• Monitor PO status and ensure timely delivery of materials and equipment.
• Coordinate with suppliers to obtain production updates, fabrication schedules, and shipping plans.
• Identify delays and implement mitigation strategies; escalate issues when necessary.
• Coordinate logistics, customs, and freight forwarding with internal logistics teams.
• Perform shop visits or remote expediting activities as required.
• Prepare and maintain expediting reports and dashboards.
• Ensure receipt and review of vendor documents (inspection reports, certificates, manuals, etc.).
• Update procurement and delivery schedules in line with project progress.
• Prepare weekly and monthly procurement status reports for internal stakeholders and clients.

Skills & Competencies

• Strong communication and coordination skills.
• Proficiency in ERP systems (SAP, Oracle, Maximo, etc.).
• Solid understanding of INCOTERMS, logistics, and international shipping.
• Knowledge of QA/QC processes and material certification requirements.
• Ability to prioritize and handle multiple tasks under pressure.
• Familiarity with oil & gas codes and standards (API, ASME, ASTM, etc.).

Minimum Qualifications

• Bachelor’s Degree from an accredited institution.
• 8+ years of experience in procurement/expediting within oil & gas or subsea projects.
• Excellent spoken and written English skills, with proven ability to create technical reports.

Seniority Level

Mid‑Senior level

Employment Type

Contract

Job Function

Management and Manufacturing

Industry

Software Development