Purchase Ledger Clerk

Zeeco; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A global leader in combustion solutions is seeking a Purchase Ledger Clerk for their office in the Milan area. The role involves managing supplier records, processing invoices, and ensuring accurate payments and reconciliations. Candidates should have at least 3 years of finance experience, along with strong skills in accounting software like Sage200 and proficiency in Microsoft Office. The ideal applicant will be detail-oriented, organized, and capable of working independently. The position offers opportunities for professional growth in a dynamic environment.

Competenze

• At least 3 years' experience in a finance department, particularly in a similar role.
• Familiarity with VAT rules and international payment processing is desirable.

Mansioni

• Set up and maintain accurate supplier records in Sage.
• Review and process invoices ensuring alignment with purchase orders.
• Prepare supplier payment forecasts for cash flow planning.
• Ensure supplier invoices are processed by month-end deadlines.
• Assist with annual audit requirements.

Conoscenze

Experience in finance

Proficient in Microsoft Office

Strong communication skills

Organizational skills

Problem-solving skills

Strumenti

Sage200

Descrizione del lavoro

Overview

Title: Purchase Ledger Clerk

Base: Zeeco's Lissone office, Milan area.

About Zeeco

Zeeco is a global leader in combustion and environmental solutions, renowned for our expertise in designing, engineering, and manufacturing advanced burners, incinerators, and environmental control systems. Serving a wide array of industries such as oil and gas, petrochemicals, and power generation, we deliver innovative technologies that enhance operational efficiency, safety, and environmental compliance.

At Zeeco, we foster a dynamic work environment driven by a strong culture and supportive leadership that promotes growth and encourages new ideas. Our commitment to technical excellence and client-focused solutions ensures that every decision we make is geared towards providing personalized service and addressing complex challenges. We also prioritize our community, the environment, and each other, creating a team environment where excellence is not just a goal but a way of life. Join us and contribute to our mission of driving sustainable performance across the globe.

Responsibilities

• Supplier Records
  • Set up new supplier accounts in Sage, ensuring all required information and quality approvals are in place.
  • Maintain accurate and up-to-date supplier records, including payment terms and bank details.
  • Regularly reconcile supplier statements to ensure accuracy.
• Invoice Processing
  • Review purchase orders for correct coding of supplier account, nominal accounts, departments, and projects.
  • Verify that supplier and intercompany invoices align with purchase orders in terms of pricing, quantities, goods received, and payment terms.
  • Resolve invoice queries by liaising with procurement, goods-in, project managers, suppliers, and intercompany offices.
  • Process invoices against purchase orders and ensure approval at all stages.
  • Code non-PO invoices appropriately and obtain approval prior to processing.
  • Reconcile and code corporate credit card statements, ensuring proper authorizations.
  • Archive invoice records annually.
• Payments
  • Prepare supplier payment forecasts for cash flow planning.
  • Generate weekly payment runs and upload to the bank for approval, ensuring alignment with supplier payment terms.
  • Handle ad hoc and same-day payments as required.
  • Ensure pro-forma invoices and advance payments are pre-approved and promptly followed up with invoices.
  • Allocate payments to invoices, resolve payment queries, and request refunds for credit notes.
  • Maintain a clean payables ledger.
• Month-End Duties
  • Ensure supplier invoices are processed by month-end deadlines.
  • Identify material value invoices for prepayment and accrual purposes.
  • Support the team in achieving month-end closure deadlines.
• Other Responsibilities
  • Assist with annual audit requirements.
  • Provide coverage for the accounts team during absences.

About You

• We’re looking for a dedicated professional with the following :
• Experience & Knowledge
  • At least 3 years’ experience in a finance department, particularly in a similar role.
  • Familiarity with Sage200 is advantageous.
  • Good knowledge of VAT rules and international payment processing is desirable.
• Skills & Attributes
  • Proficient in Microsoft Office, especially Excel.
  • Strong verbal and written communication skills, with the ability to liaise confidently with non-accounting staff across departments.
  • Highly organized, with excellent time management and multitasking abilities.
  • Resourceful and detail-oriented, with strong problem-solving skills.
  • Flexible, dependable, and a strong team player.
  • Capable of working autonomously and making decisions proactively.
  • Committed to continuous improvement and learning.