Personal Assistant - Categorie Protette art.18 L.68 / 99

Etinars; Firenze; Ibrido; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A recruitment specialist company in Italy is seeking a motivated Personal Assistant for an elite team. The role involves managing senior leaders' complex calendars, organising travel, and coordinating documents. Candidates must have a B2 level in English and experience in administration or executive roles. This position offers a hybrid work environment with competitive benefits, and it emphasizes discretion and multitasking capabilities.

Servizi

Competitive corporate benefits

Exclusive company events

Groundbreaking space projects

Competenze

• Registration under Categorie Protette art.18 L.68 / 99 is mandatory.
• Proven experience in administration or executive assistance.
• Ability to work effectively in a fast-paced, multicultural environment.

Mansioni

• Manage complex calendars for two senior leaders.
• Organise travel arrangements and logistics.
• Prepare and coordinate documents and communications.

Conoscenze

Organisational skills

Communication skills

Attention to detail

Multitasking

Flexibility

Formazione

B2 English proficiency

Strumenti

MS Office

Collaboration tools

Descrizione del lavoro

WHO WE ARE

Etinars is a values-focused company with multi-year experience, specialised in the recruitment of professionals for niche markets - managing the full life-cycle of specialist and executive-level hires.

At Etinars, we genuinely care about who you are and what you need.

We place great emphasis on fostering robust, enduring connections built upon trust and transparency.

Our approach ensures a swift journey, leading you hand in hand towards signing your next career step.

Personal Assistant - Categorie Protette art.18 L.68 / 99

Join our client’s elite team in Rome, supporting key activities for European space programmes. The company is a long-standing partner of major space institutions, with deep expertise in IT systems, operations and engineering support for ground segment infrastructures.

We are looking for a motivated Personal Assistant - Categorie Protette art.18 L.68 / 99 who is eager to develop their career in a dynamic, international environment and provide high-level support to senior European executives.

A minimum B2 English level is required.

YOUR TASKS

Your tasks will include:

• Managing complex calendars, priorities, and scheduling for two senior leaders.
• Organising international and domestic travel arrangements, logistics, and documentation.
• Preparing, proofreading, and coordinating documents, presentations, and sensitive communications.
• Supporting executives during European leadership meetings (3–4 in-person events per year).
• Ensuring effective follow-up on actions, deadlines, and internal workflows.
• Acting as the point of contact between senior leadership and internal / external stakeholders.
• Coordinating meetings, agendas, and minutes; ensuring timely distribution of materials.
• Handling confidential information with discretion and professionalism.
• Managing administrative tasks related to office organisation, internal processes, and executive support.
• Providing ad‑hoc support based on organisational needs, with flexibility when executives are travelling.

YOUR SKILLS AND EXPERIENCE

• Registration under Categorie Protette art.18 L.68 / 99 (mandatory).
• Proven experience in administration or executive assistance, office management or similar roles.
• Strong organisational, prioritisation and multitasking skills.
• Excellent communication skills and high attention to detail.
• Professional proficiency in English (B2 minimum); knowledge of an additional European language is considered an asset.
• Ability to work effectively in a fast-paced, international, multicultural environment.
• Discretion, reliability and a proactive mindset.
• Strong digital and document-handling skills (MS Office and collaboration tools).
• Flexibility in adapting working presence onsite when required for executive needs or events.

EXTRA INFORMATION

• Location: Rome (Anagnina Area), Italy
• Contract: Full-time, permanent
• Work location: Hybrid in a secure and international environment (2 days onsite + flexibility to increase onsite presence based on organisational needs)
• Start: Not later than 31 / 12 / 2025
• Travel: Approx. 3-4 short trips per year for European leadership meetings (not required to travel with executives on all their trips).
• Corporate benefits: Competitive corporate benefits package
• Participate in exclusive company events and networking opportunities
• Work on groundbreaking space industry projects with international impact
• Exciting career opportunity in a specialised and highly innovative field
• EU Citizens
• Non‑EU Citizens already based in the EU with a valid work permit

Please note that, due to the sensitive nature of the data involved, this position is currently available only to individuals who meet the following criteria :

Once we receive your CV, we will take time to evaluate it carefully. Should there be a match for this or any other position at Etinars, we will be in touch with you. If there is no match now, don’t worry — we will keep your CV in consideration for future vacancies!

At Etinars, we are committed to supporting a Diverse and Inclusive Community. If you identify as part of it and you meet the minimum criteria for the job, you will be given the opportunity to demonstrate your abilities at an interview.