Legal Secretary - Rome Office

Dentons; Roma; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

An established industry player is seeking a specialized Secretary to support their dynamic team in Rome. This role is vital for ensuring smooth administrative operations, including managing schedules, coordinating meetings, and preparing legal documents. The ideal candidate will have proven experience in a legal environment, strong communication skills, and proficiency in MS Office. Join a forward-thinking firm that values diversity, inclusion, and professional growth, offering a competitive salary and flexible working policies. This is an exciting opportunity to contribute to impactful legal solutions in a collaborative atmosphere.

Servizi

Open-ended contract

Competitive salary

Welfare benefits

Flexible working policies

Private health insurance

Competenze

• Proven experience as a Legal Secretary within an international law firm.
• Proficiency in MS Office applications and familiarity with legal filing software.

Mansioni

• Manage schedules, coordinate meetings, and arrange travel logistics.
• Draft documents, prepare correspondence, and assist with legal matters.

Conoscenze

Legal Secretary Experience

Proficiency in English (C1)

MS Office Proficiency

Quadra and PCT Software Familiarity

Time Management Skills

Strong Communication Skills

Strumenti

MS Office

Quadra

PCT Software

Descrizione del lavoro

For our office based in Rome, we are seeking a specialized Secretary to undertake a variety of administrative and clerical tasks.

You will serve as the point of contact for all queries, requests, or issues, playing an integral role in supporting our team of attorneys and Partners.

The Secretary will provide clerical and administrative support to optimize workflow procedures in the office.

Responsibilities

1. Manage daily, weekly, and monthly agendas, and coordinate meetings and appointments.
2. Arrange travel logistics.
3. Answer and redirect phone calls as necessary.
4. Draft and format documents using Word and PowerPoint; perform basic translations.
5. Prepare and distribute correspondence, memos, and forms.
6. Open legal matters, collect AML-related documents, prepare case files, and assist with electronic submissions.
7. Hand-deliver documents to court when required.
8. Create expense reports.
9. Ensure deadlines are met by providing timely reminders.
10. Support monitoring of trial deadlines.
11. Archive documents systematically.
12. Update case records and contact inventories.
13. Conduct thorough documentary research.
14. Assist with the compilation of timesheets.

Qualifications and Skills

• Proven experience as a Legal Secretary within an international law firm.
• Proficiency in English at C1 level.
• Proficiency in MS Office applications.
• Familiarity with Quadra and PCT electronic filing software.
• High integrity and professionalism.
• Knowledge of office organization and optimization techniques.
• Excellent time management skills.
• Strong written and verbal communication skills.

We offer:

• An open-ended contract.
• Competitive salary.
• Welfare benefits.
• Flexible working policies.
• Private health insurance.

About us

Across over 80 countries, Dentons helps you grow, protect, operate, and finance your organization by providing globally connected and locally tailored legal solutions. We are polycentric, purpose-driven, and committed to inclusion, diversity, equity, and sustainability. Learn more at www.dentons.com.

Diversity & Inclusion

As a global law firm, attracting and retaining talent from diverse backgrounds is essential to our success. We strive to create an inclusive environment where everyone can reach their potential. We support various initiatives to promote diversity within the profession and encourage our partners and staff to participate. Learn more about our diversity and inclusion efforts at Dentons.