Field Office Administrator - Milan

0410 Varian Medical Systems Italia SpA Italy; Segrate; In loco; EUR 28.000 - 40.000; Tempo pieno

Descrizione del lavoro

A leading company in oncology solutions is seeking a Field Office Administrator in Milan. The role involves handling invoicing and preparing quotes for medical devices, ensuring compliance with local regulations and company procedures. This position offers the potential for growth and smart working options.

Competenze

• High school diploma or equivalent in administration or related experience.
• Proficiency in Excel, Word, and Outlook.
• Fluent written and spoken English skills.

Mansioni

• Monitor quote submission process for compliance with company standards.
• Gather necessary data for quoting and invoicing.
• Provide administrative support to district managers.

Conoscenze

Collaboration

Precision

Process Orientation

Fluency in English

Formazione

High school diploma or equivalent

Strumenti

Excel

Word

Outlook

SAP

Salesforce Unity

Descrizione del lavoro

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer. We develop and deliver easy-to-use, efficient oncology solutions through a passionate community of scientists, clinicians, developers, researchers, professionals, and skilled specialists. We embrace a culture of inclusivity, unleashing the power and potential of every individual to create positive impact and success.

If you want to be part of this important mission, we want to hear from you.

Field Office Administrator (FOA)

The Field Office Administrator will join the Technical Assistance department at Varian Italy, with opportunities for growth and development.

This role reports directly to the Country Service Manager and coordinates with the team supervisor.

The administrator will handle activities such as invoicing, preparing quotes for medical devices according to company procedures, client specifications, and local regulations.

The position is based at our Milan offices, with the possibility of smart working.

Main Responsibilities:

• Monitor the quote submission process for formatting, completeness, consistency, and compliance with company standards, including regional platforms.
• Assist colleagues in gathering necessary information and data related to quoting and invoicing processes.
• Provide administrative support to district managers in administrative activities.
• Maintain accurate customer data within CRM systems (SAP, Salesforce Unity).
• Generate performance reports from CRM systems as required for management review.
• Perform various customer-facing functions to support service activities.
• Update on price list changes, product updates, deliveries, and service tariffs.
• Respond to common customer inquiries regarding standard service contracts, scheduling, and tariffs.
• Create new customer records, installations, and updates in the management system.
• Manage Data Privacy and Health & Safety administrative activities.

Requirements:

• High school diploma or equivalent in administration or related experience.
• Proficiency in Excel, Word, and Outlook.
• Propensity for collaboration.
• Precision and process orientation.
• Fluent written and spoken English skills.

Varian complies with all local and applicable vaccine regulations for certain roles.

Fighting cancer calls for big ideas.

We envision a world without fear of cancer. Achieving this requires dedication and commitment from all of us. We celebrate the diverse identities of our employees, reflecting our patient base, and foster innovation through individual experiences. At Varian, bring your whole self to work, and your authentic perspective will contribute to more victories over cancer.

#TogetherWeFight