Executive Assistant - Virtual Assistant

Jobgether; Remoto; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A staffing agency is seeking an Executive Assistant - Virtual Assistant in Italy. This fully remote role involves managing executive calendars, coordinating travel, and supporting marketing campaigns. The ideal candidate has 3+ years of experience and is proficient in tools like Google Workspace and QuickBooks. Opportunities for professional development and a dynamic work culture are offered. Your contributions will enhance team productivity and client satisfaction.

Servizi

Competitive salary

Professional development opportunities

Flexible remote work environment

Supportive team culture

Meaningful impact on business efficiency

Competenze

• 3+ years of experience in executive support, virtual assistance, marketing, or business operations.
• Highly organized and detail-oriented with strong time management skills.
• Excellent written and verbal communication skills in English.

Mansioni

• Manage and organize executive calendars and meeting schedules.
• Coordinate travel and assist with personal scheduling.
• Support event coordination and follow up on meeting outcomes.
• Perform administrative tasks including data entry and time tracking.

Conoscenze

Executive support experience

Organizational skills

Communication skills in English

Tech-savvy

Social media content creation

CRM management

Strumenti

Google Workspace

QuickBooks

CapCut

Canva

Go HighLevel

Descrizione del lavoro

Accountabilities

• Manage and organize executive calendars, email communications, and meeting schedules
• Coordinate travel, create detailed itineraries, and assist with personal and family-related scheduling
• Support event coordination and follow up on meeting outcomes
• Perform administrative tasks including data entry, time tracking, and QuickBooks management
• Assign and track training modules in the LMS and monitor completion metrics
• Handle email correspondence such as applicant references and communications with external partners
• Support marketing and visibility efforts by scheduling social media content, creating and editing short-form videos, and monitoring engagement trends
• Assist with CRM campaigns, automations, and reporting using Go HighLevel
• Plan and launch Facebook Ads campaigns, track analytics, and optimize performance
• Support podcast guest booking, event promotion, and content creation to enhance brand visibility

Requirements

• 3+ years of experience in executive support, virtual assistance, marketing, or business operations
• Highly organized, proactive, and detail-oriented with strong time management skills
• Excellent written and verbal communication skills in English
• Tech-savvy with hands‑on experience in tools such as Google Workspace, QuickBooks, CapCut, Canva, and Go HighLevel
• Skilled in social media content creation and short‑form video editing
• Experience with CRM management, marketing campaigns, and KPI tracking
• Professional, trustworthy, and able to maintain discretion in handling sensitive information
• Comfortable with Zoom/video calls and remote collaboration

Benefits

• Competitive salary commensurate with experience
• Opportunities for professional development and skill growth
• Flexible fully remote work environment
• Dynamic and supportive team culture
• Meaningful impact through contributing to business efficiency and client satisfaction

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Assistant - Virtual Assistant in Italy.

This fully remote role offers the opportunity to provide high‑level support to a busy leadership team while contributing to operational efficiency, marketing initiatives, and business processes. The Executive Assistant will act as a trusted partner, managing calendars, coordinating travel, overseeing communications, and supporting social media and marketing campaigns. You will also handle tasks unique to the client’s operational workflow, ensuring smooth day‑to‑day functioning. This position requires a tech‑savvy, organized, and adaptable professional who thrives in a dynamic, fast‑paced environment. Your contributions will have a direct impact on team productivity, client engagement, and overall business success. The role combines executive support, personal assistance, and operational coordination, offering variety and meaningful responsibility.

Why Apply Through Jobgether?

We use an AI‑powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role’s core requirements. Our system identifies the top‑fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre‑contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.