Executive Assistant

Philogen S.p.A.; Siena; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A pharmaceutical company in Italy is seeking a motivated Executive Assistant to support the Board of Directors and senior management. The ideal candidate will be highly organized, possess excellent interpersonal skills, and have experience in administrative roles. Responsibilities include managing schedules, preparing documents, and coordinating communications. This full-time position offers a stimulating work environment and opportunities for professional growth.

Servizi

Opportunities for professional growth and development

Compensation commensurate with experience

Competenze

• Previous experience as an executive assistant or in an executive-level administrative role.
• Fluent written and spoken English.

Mansioni

• Managing calendars, scheduling meetings, appointments, and business travel.
• Preparing documents, presentations, and reports.
• Coordinating internal and external communications.

Conoscenze

Excellent interpersonal skills

Strong organizational skills

Attention to detail

Problem-solving abilities

Outstanding communication skills

Formazione

High school diploma or university degree

Strumenti

Microsoft Office (Word, Excel, PowerPoint)

Descrizione del lavoro

Overview

Direct message the job poster from Philogen S.p.A. Philogen S.p.A. is seeking an Executive Assistant, a key figure who will work closely with the Board of Directors, contributing to the coordination and management of corporate activities.

Who We Are Looking For

We are searching for a motivated, highly organized Executive Assistant with excellent interpersonal skills, who can support Senior Management in day-to-day operations and help ensure the efficiency of business processes.

Key Responsibilities

• Managing calendars, scheduling meetings, appointments, and business travel.
• Preparing documents, presentations, and reports.
• Coordinating internal and external communications (phone calls, emails, correspondence).
• Providing operational and organizational support to the General Management.
• Handling basic administrative tasks and maintaining company records.
• Monitoring deadlines and following up on assigned activities.

Requirements

• High school diploma or university degree in economics, languages, or related fields.
• Previous experience as an executive assistant or in an executive-level administrative role.
• Excellent command of Microsoft Office (Word, Excel, PowerPoint) and familiarity with digital tools.
• Strong organizational skills, attention to detail, and problem-solving abilities.
• Outstanding communication skills, confidentiality, and discretion.
• Fluent written and spoken English.

What We Offer

• A stimulating and dynamic work environment.
• Opportunities for professional growth and development.
• Compensation commensurate with experience.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Pharmaceutical Manufacturing