Executive Assistant

Sandoz Italia; Roma; Ibrido; EUR 45.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading pharmaceutical company in Italy seeks an experienced Executive Assistant to optimize the Country Head’s agenda, manage complex administrative tasks, and facilitate communication with local and global stakeholders. The ideal candidate will have over 7 years of experience and proficiency in both English and Italian. They will also manage supply services and provide support for special projects in a challenging and dynamic environment.

Servizi

Customized development paths

Access to on-demand training catalogs

Corporate Welfare Plan

Recognition Program

Hybrid Work Model

Competenze

• At least 7 years of proven experience in a similar role.
• A minimum of 5 years of experience in multinational corporate environments.
• Previous experience in the pharmaceutical sector is considered a plus.

Mansioni

• Optimize the Country Head’s agenda and deliver on meetings.
• Handle administrative tasks independently.
• Manage and optimize business trips for the Country Head.
• Act as project coordinator for administrative projects.
• Supervise facility services and address urgent administrative needs.

Conoscenze

Proficient in English

Proficient in Italian

Excellent communication skills

Ability to handle confidential information

Flexibility in managing multiple tasks

Descrizione del lavoro

Join to apply for the Executive Assistant role at Sandoz Italia

Role Purpose

Optimization of the effectiveness and efficiency of the Country Head’s agenda, and support of the smooth delivery of regular Sandoz Leadership Teams’ meetings / agenda.

Job Description

Administration and purchasing support to ensure the timely delivery of services for effective and efficient Country processes maintenance. Support special events organization and central projects deployment actions. Supervise the Head Office services and facilities, while coordinating and maximizing external contributions on site.

Your Key Responsibilities

Deal with complex administrative and organizational assignments independently and take care of general administrative tasks.

Confidentially plan and proactively anticipate Country Head / business needs in setting up all necessary meetings / events.

Manage and optimize Country Head business trips and related administration and reporting.

Drive facilities and support services in the occasion of formal guests’ visits from external / global / Region Europe.

Act as project coordinator for administrative projects (design, planning, implementation, communication, etc.).

Act as buddy for new joiners in onboarding on the main systems, procedures and processes.

Be available to solve any last‑minute emergency Country Head / SLTs business needs.

Manage the administrative activities related to IT, mobile and device acquisition (PO, good receipt, invoices, and contract management), to ensure that all requests regarding IT tools and services are processed timely and accurately.

Ensure regular touchpoints with local and Global IT, to guarantee clear communication with SLT and the rest of the organization with reference to the main IT changes and issues.

Supervise with regular touchpoints the facility services provider on site and drive the external agreements to keep enlarging the company benefits offer for the Italian employees.

Commitment To Diversity & Inclusion

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Essential Requirements

At least 7 years of proven experience in a similar role.

A minimum of 5 years of experience in multinational corporate environments.

Full professional proficiency both in English and Italian language.

Proven ability to handle confidential and personal information with the utmost care and professionalism.

Flexibility and agility in managing multiple tasks in a dynamic environment with shifting priorities.

Excellent communication skills, with the ability to interact effectively and appropriately with senior-level and international stakeholders.

Previous experience in the pharmaceutical sector is considered a plus.

You’ll Receive

Customized development paths and free access to our on‑demand training catalogs.

Job rotation projects that will give you the opportunity to collaborate with global teams.

Corporate Welfare Plan.

Recognition Program to highlight your impact for the organization.

Hybrid Work Model based on flexibility and trust.

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more! With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low‑cost, high‑quality medicines, sustainably. Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible‑hybrid careers, where diversity is welcomed and where personal growth is supported.

Join us!

Sandoz

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