Document Controller MILAN ITALY ONSITE

Kovan Technology Solutions; Milano; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A technology solutions firm in Milan is seeking an experienced Document Controller to manage project documentation. The ideal candidate will have over 7 years of experience in document control, particularly in engineering or construction projects, and strong proficiency in Document Management Systems. Excellent communication and attention to detail are essential for this role. This contract position requires onsite work in Milan.

Competenze

• 7+ years of experience in document control within relevant industries.
• Strong understanding of document workflows and quality standards.
• Ability to work under tight timelines.

Mansioni

• Manage and control all project documentation.
• Ensure documentation complies with standards and guidelines.
• Coordinate with various teams for document submissions.

Conoscenze

Document Management Systems proficiency

Communication skills

Attention to detail

Coordination skills

English proficiency

Formazione

Bachelor’s degree or equivalent

Strumenti

Aconex

SharePoint

EDMS

Descrizione del lavoro

Document Controller (7+ Years Experience)

Location: Milan, Italy (Onsite)

Job Type: Contract
Visa: Schengen Visa will be provided
Rotation: 28 Days On / 28 Days Off

Key Responsibilities

• Manage, control, and track all project documentation, ensuring accuracy, version control, and timely distribution.
• Maintain document management systems (electronic & physical) to ensure proper storage, retrieval, and archiving.
• Ensure final documentation complies with company standards, client requirements, and regulatory guidelines.
• Coordinate with engineering, procurement, construction, and project management teams for document submissions and approvals.
• Monitor document workflows, follow-up on pending approvals, and maintain detailed logs and registers.
• Prepare document transmittals, reports, and status summaries for management and stakeholders.
• Support audits, quality reviews, and documentation‑related inspections.
• Ensure confidentiality, integrity, and accessibility of project documents.
• Provide training and support to team members on document control processes and tools.

Requirements

• Bachelor’s degree or equivalent technical qualification.
• Minimum 7+ years of experience in document control within engineering, offshore, oil & gas, EPC, or construction projects.
• Strong proficiency in Document Management Systems (DMS) such as Aconex, SharePoint, EDMS, etc.
• Excellent knowledge of document workflows, transmittals, metadata, and quality standards.
• Strong communication and coordination skills.
• High attention to detail and ability to work under tight timelines.
• Excellent English language skills (spoken & written).

Seniority Level

Mid‑Senior level

Employment Type

Contract

Job Function

Administrative

Industry

Software Development