Management Assistant jobs in United States
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Ernest Gordon Recruitment Limited
Receptionist / Administrator
Job summary
A reputable business services company in Edinburgh is seeking a Receptionist / Administrator to provide essential support in a professional environment. You will manage calls, maintain schedules, prepare legal documents, and assist clients. This permanent position offers a competitive salary and opportunities to work alongside a skilled legal team. Ideal candidates will have proven administrative experience, strong organisational skills, and a proactive attitude. Enjoy a supportive company culture with professional growth opportunities.
Benefits
Qualifications
- Proven experience in a receptionist or administrative role within a professional setting.
- Strong organisational skills with the ability to multitask effectively.
- Exceptional communication skills, both written and verbal.
Responsibilities
- Manage incoming calls and correspondence.
- Maintain appointment schedules and coordinate meetings.
- Prepare and format legal documents.
Skills
The Receptionist / Administrator will provide essential support to the firm within a business services environment. This role in Edinburgh requires excellent organisational skills and a proactive approach to ensure the smooth running of daily operations.
The organisation is a well-established medium-sized company operating within the business services industry. Known for its robust legal department, it offers employees a structured and professional working environment.
- Manage incoming calls and correspondence, ensuring messages are relayed promptly and accurately.
- Maintain appointment schedules and coordinate meetings for the legal department.
- Prepare and format legal documents, ensuring accuracy and compliance with company standards.
- Greet and assist clients and visitors in a professional and welcoming manner.
- Organise and maintain filing systems, both electronic and physical, for legal records.
- Support the legal team with general administrative tasks, including data entry and report preparation.
- Monitor office supplies and place orders as needed to maintain efficient operations.
- Collaborate with other departments to facilitate seamless communication and workflow.
A successful Receptionist / Administrator should have:
- Proven experience in a receptionist or administrative role within a professional setting.
- Strong organisational skills with the ability to multitask effectively.
- Proficiency in using office software such as MS Word, Excel, and Outlook.
- Attention to detail and a commitment to maintaining confidentiality.
- Exceptional communication skills, both written and verbal.
- A polite and professional demeanour when interacting with clients and colleagues.
- A proactive attitude and willingness to support the legal team as needed.
- Competitive salary in the range of (phone number removed) per annum.
- Permanent position within a reputable company in Edinburgh
- Opportunities to work alongside a skilled legal team in the business services industry.
- Comprehensive benefits package, including contract stability.
- Supportive and professional company culture with opportunities for growth.
If you're ready to take on this exciting Receptionist / Administrator role in Prestwick, we encourage you to apply today!
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.