Receptionist / Administrator

Michael Page; Scotland; On-site; GBP 25,000 - 35,000; Full time

Job summary

A reputable business services company in Edinburgh is seeking a Receptionist / Administrator to provide essential support in a professional environment. You will manage calls, maintain schedules, prepare legal documents, and assist clients. This permanent position offers a competitive salary and opportunities to work alongside a skilled legal team. Ideal candidates will have proven administrative experience, strong organisational skills, and a proactive attitude. Enjoy a supportive company culture with professional growth opportunities.

Benefits

Comprehensive benefits package

Contract stability

Opportunities for growth

Qualifications

• Proven experience in a receptionist or administrative role within a professional setting.
• Strong organisational skills with the ability to multitask effectively.
• Exceptional communication skills, both written and verbal.

Responsibilities

• Manage incoming calls and correspondence.
• Maintain appointment schedules and coordinate meetings.
• Prepare and format legal documents.

Skills

Organisational skills

Proficiency in MS Word

Proficiency in Excel

Proficiency in Outlook

Communication skills

Attention to detail

Job description

The Receptionist / Administrator will provide essential support to the firm within a business services environment. This role in Edinburgh requires excellent organisational skills and a proactive approach to ensure the smooth running of daily operations.

Client Details

The organisation is a well-established medium-sized company operating within the business services industry. Known for its robust legal department, it offers employees a structured and professional working environment.

Description

• Manage incoming calls and correspondence, ensuring messages are relayed promptly and accurately.
• Maintain appointment schedules and coordinate meetings for the legal department.
• Prepare and format legal documents, ensuring accuracy and compliance with company standards.
• Greet and assist clients and visitors in a professional and welcoming manner.
• Organise and maintain filing systems, both electronic and physical, for legal records.
• Support the legal team with general administrative tasks, including data entry and report preparation.
• Monitor office supplies and place orders as needed to maintain efficient operations.
• Collaborate with other departments to facilitate seamless communication and workflow.

Profile

A successful Receptionist / Administrator should have:

• Proven experience in a receptionist or administrative role within a professional setting.
• Strong organisational skills with the ability to multitask effectively.
• Proficiency in using office software such as MS Word, Excel, and Outlook.
• Attention to detail and a commitment to maintaining confidentiality.
• Exceptional communication skills, both written and verbal.
• A polite and professional demeanour when interacting with clients and colleagues.
• A proactive attitude and willingness to support the legal team as needed.

Job Offer

• Competitive salary in the range of (phone number removed) per annum.
• Permanent position within a reputable company in Edinburgh
• Opportunities to work alongside a skilled legal team in the business services industry.
• Comprehensive benefits package, including contract stability.
• Supportive and professional company culture with opportunities for growth.

If you're ready to take on this exciting Receptionist / Administrator role in Prestwick, we encourage you to apply today!