Administration jobs in United States

Join DS Smith as a Finance Assistant and be part of a dynamic team supporting our Packaging Services and Hi-Performance business units. This is a key role, working closely with our Cluster Operations Business Partner, site teams, and Shared Service Centres to ensure efficient financial administration and process improvement.

Responsibilities of the role

You’ll be part of an onsite team, responsible for providing finance administration support across the site. Your daily tasks will include:

Finance Administration & Support

Process accounts payable (AP) invoices into SAP

Create and distribute sales invoices to customers, including portal uploads

Handle customer and vendor queries via internal teams and SSCs in Spain and Caerphilly

Perform vendor statement reconciliations for Packaging Services

Maintain customer, supplier, and material master records through SSC requests

Monitor and manage customer credit limits and account statuses

Support accurate and complete transactional processing at month-end

Management Information

Provide analysis and support for site-specific queries and business metrics

Monitor monthly departmental costs to support cost control

Working Capital Management

Maintain workflow accuracy by ensuring valid, appropriately coded costs

Manage open purchase orders and ensure timely closure where appropriate

Coordinate key supplier payments in line with business deadlines

Collaborate with teams to improve financial processes, controls, and cross-functional efficiencies

Contribute ideas to improve operational methods and internal reporting

Governance & Control

Work alongside the Cluster Operations Business Partner to ensure local financial control measures are met and well-documented

Health & Safety

Take responsibility for your own and your team’s health & safety

Report and escalate any unsafe conditions or incidents promptly

About You

We are seeking someone who is proactive, eager to learn, and able to handle confidential information with accuracy and integrity.

Essential Skills & Qualifications:

Strong Excel and numerical skills

Previous finance experience, ideally with SAP

Strong reporting and data handling capabilities

Excellent organisational and communication skills

Ability to work independently in a fast-paced environment

Commercial awareness and a proactive, problem-solving mindset

Experience in finance administration and internal controls

What We Offer

We’re committed to helping you build a rewarding career. In return for your hard work and enthusiasm, you’ll enjoy a comprehensive benefits package, including:

Competitive salary & discretionary bonus

Study support for professional qualifications

25 days holiday + bank holidays

Cycle to work program

Employee Assistance Programme, Digital GP & Health Checks

Retail and leisure discounts

Join us at DS Smith and help shape the future of sustainable packaging — while shaping a successful future for yourself.

Apply today to take the next step in your finance career.

About us

We’re DS Smith, the company who are redefining packaging for a changing world. We believe a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. Today, we operate in more than 30 different countries, supporting customers across sectors like FMCG, industrial, and e-commerce. We deliver on quality, service, innovation, and added value to deliver market-leading sustainable packaging solutions our customers need. Our industry needs to transform, and we’re building the team to drive change across Europe and North America

To fulfil our purpose of redefining packaging for a changing world, we aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.

Our people come from diverse backgrounds, bring different perspectives, ideas and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria.

#LI-CE

We are DS Smith, together with International Paper, we are a global leader in sustainable packaging solutions and other fibre-based products.We believe a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. We employ more than 60,000 colleagues in North America and Europe, Middle East and Africa (EMEA), who are experts in innovation,manufacturing, design, sales, sustainability, supply chain, and much more. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Become part of a world-leading organisation and do your best work with us!