Workforce Management Analyst

Ubisoft Entertainment; Newcastle upon Tyne; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading gaming company in Newcastle upon Tyne is seeking a Workforce Management Analyst to develop and maintain forecasts and staffing plans. The role involves analyzing service performance data, collaborating with different teams, and using tools like Power BI to enhance operational excellence. Ideal candidates will have workforce management experience and mathematical skills. This position offers a hybrid work model and competitive benefits.

Benefits

Personal performance bonus

Private Health Insurance

Life Assurance

Long Term Disability Insurance

Pension

Significant discount on video games

Access to Ubisoft's back catalogue

25 days of holiday

Qualifications

• Minimum two years of workforce management experience or one year of trend analysis experience.
• Ability to develop accurate workload forecasts and capacity plans.
• Skilled in data analysis and reporting.

Responsibilities

• Develop workload and capacity forecasts for service delivery.
• Monitor trends and perform variance analysis to improve forecasting accuracy.
• Collaborate with teams to ensure adequate staffing aligned to service demand.

Skills

Mathematical skills

Trend analysis

Reasoning ability

Tools

Power BI

Job description

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six, to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Job Description

The Workforce Management Analyst ensures that service performance and capacity remain aligned with agreed Service Level Targets and business demand, contributing directly to the organization’s Service Value Chain. This role supports Capacity & Performance Management and Workforce & Talent Management practices by producing accurate workload forecasts, headcount plans, and capacity models that enable the delivery of stable, predictable, and cost-effective service operations.

The analyst performs continuous monitoring, trend analysis, and variance reviews to identify risks to service performance, contributes to Service Level Management through data-driven insights, and partners with Vendor Operations, Analytics, and Finance to support Continual Improvement initiatives and Operational Excellence.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

Capacity & Performance Management

Develop accurate mid-to-long term workload and capacity forecasts, using historic performance trends and known business drivers to ensure service capacity meets demand.

Translate workload forecasts into actionable resource and staffing plans, considering training lead times, attrition trends, handletime variability, and seasonal patterns.

Generate intraday forecasts to define the number of agents needed per hour per forecast group.

Conduct capacity risk assessments and propose mitigation strategies to prevent service degradation.

Perform post-implementation variance analysis to identify forecasting deviations and continuously improve accuracy.

Align staffing and performance plans with agreed SLAs/OLAs, ensuring sufficient capacity to meet service availability, response, and resolution targets.

Partner with Vendor Operations to ensure operational performance aligns with contractual service levels and KPIs.

Support governance reviews by providing regular reports on service level adherence, workforce utilisation, and contact-to-capacity ratios.

Workforce & Talent Management

Collaborate with internal and external service delivery teams to ensure right-sized, right-skilled staffing aligned to service demand.

Monitor shrinkage, absenteeism, and attrition trends to identify root causes and support corrective action plans.

Contribute to the resource onboarding and readiness process by providing data to support training and recruitment scheduling.

Measurement & Reporting

Develop and maintain real-time and historical dashboards (e.g., Power BI) to provide visibility into forecast accuracy, utilisation, adherence, and SLA performance.

Produce scenario (“what-if”) analyses to support strategic planning and business continuity decisions.

Generate ad-hoc operational and analytical reports to support decision-making across Workforce, Operations, and Finance.

Articulate reasons for forecast variance and recommend changes to enhance accuracy.

Participate in Service Review Meetings, presenting capacity and performance metrics and recommending improvement actions.

Support Continual Improvement initiatives by identifying efficiency gains, automation opportunities, or process optimisations.

Ensure all workforce-related data and reports adhere to data governance and ITIL service measurement frameworks.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXPERIENCE:

Two years workforce management, or

One year trend analysis, or

Other relevant industry experience

Mathematical skills

Reasoning ability

Additional Information

We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities, while giving you the opportunity to maintain your work-life balance. Please note that some roles are fully office-based and are not eligible for hybrid working.

With Ubisoft CRC, you will receive a competitive salary along with:

• Personal performance bonus
• Private Health Insurance (including eye care and dental)
• Life Assurance
• Long Term Disability Insurance
• Pension
• Significant discount on the world’s best video games
• Access to Ubisoft's back catalogue on PC
• 25 days of holiday

Ubisoft offers the same job opportunities to all, without any distinction of gender, ethnicity, religion, sexual orientation, social status, disability or age. Ubisoft ensures the development of an inclusive work environment which mirrors the diversity of our players’ community.