Workforce Business Administrator

Devon Partnership Nhs Trust; Exeter; On-site; GBP 27,000 - 31,000; Part time

Job summary

A health organisation in Devon is recruiting for a part-time Workforce Business Administrator to assist with governance reports and recruitment activities. The ideal candidate will have strong organisational and administration skills, managing databases and recruitment processes while maintaining effective communication with stakeholders. This role offers a supportive environment for professional development and works closely with various teams to meet workforce needs in the Exeter area.

Qualifications

• Excellent verbal and written communication skills.
• Experience managing a diverse workload effectively.
• Ability to work independently and as part of a team.

Responsibilities

• Maintain various databases related to workforce.
• Organise and oversee recruitment pipelines and processes.
• Support governance reporting with relevant data.

Skills

Organisational skills

Time management

Communication skills

Problem solving

Job description

We are delighted to be recruiting a WorkforceBusiness Administrator (Band 4). This role is offered on a fixed-term basis (6 months) and is a part-time opportunity (0.8WTE).

This role will support collating data and information relating to Workforce for governance reports, assisting Managers with progressing recruitment activity including scheduling and coordinating recruitment processes and maintaining various databases.

We are looking for a highly motivated, flexible and enthusiastic individual with excellent organisational and administration skills. The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes.

The post holder can expect support and guidance from a supportive team.

Main duties of the job

• Maintaining databases
• Effective time management to meet deadlines.
• Organise, schedule and oversee recruitment pipelines.
• Support governance reporting and assist in the production of various workforce reports.
• Maintain excellent communication, written and verbal, with a wide range of internal and external stakeholders.
• Communicate complex information and provide guidance on complicated administrative processes.
• Arrange meetings and ensure information is shared with the rest of the Directorate.
• Coordinate and liaise with a network of contacts within the Trust, including HR, Recruitment, Workforce teams, managers, data and analytics.

About us

At Children and Family Health Devon, we are dedicated to improving the physical and mental health of children and young people across Devon and Torbay. We aim to create an environment where children and young people can thrive and are committed to reducing health inequalities and providing specialised support, empowering them to lead healthy, fulfilling lives.

We would like the people who work for Children and Family Health Devon to be understanding, patient and respectful. They should be trustworthy and make us feel safe and comfortable. It is important that they use their skills and experience to listen carefully in a non-patronising and non-judgemental way. When staff are positive and friendly, they help to create an environment that is informal and without pressure.

Who we are

We are an alliance of NHS organisations led by Torbay and South Devon NHS Foundation Trust in partnership with Devon Partnership Trust. We are a group of professionals including psychologists, psychiatrists, occupational therapists, speech and language therapists, physiotherapists, nurses and many other professions.

With access to moors, sea and cities, there are plenty of opportunities to enjoy Devon. Whether you enjoy spending time in the cultural hub of Exeter, exploring the Jurassic coastline or discovering the world surfing reserve in North Devon there really is something for everyone.

Job responsibilities

Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification and ensure you evidence essential criteria in your application.

Person Specification

Experience

• Ability to prioritise and work to conflicting demands
• Experience in managing a diverse workload
• Ability to work on own initiative and have the ability to problem solve
• Excellent communication skills, verbal and written in order to understand and explain complex information
• Ability to provide clear and concise written and verbal information to all levels of staff
• Ability to deal with confidential issues

£27,485 to £30,162 a year pro rata (30 hours per week)