Wholesale Operations Coordinator

Fashion & Retail Personnel; Essex, City Of London; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

A leading fashion brand in Essex is seeking a Wholesale Operations Coordinator to manage wholesale dispatch and invoicing. The ideal candidate will be proficient in Excel, have experience in wholesale operations, and possess strong attention to detail. This role offers a salary of up to £28,000, hybrid working, and excellent development opportunities within a vibrant culture.

Benefits

Competitive salary

Hybrid working

Development opportunities

Qualifications

• Experience in wholesale operations, logistics, or sales support.
• Proficient in managing large data sets using Excel.
• Strong ability to communicate and resolve issues.

Responsibilities

• Manage end-to-end wholesale dispatch, tracking shipments.
• Raise and issue accurate invoices across multiple territories.
• Maintain records of shipments and account data using Excel.
• Provide performance reporting to sales and finance teams.
• Communicate with clients and logistics partners.

Skills

Proficient in Excel

Attention to detail

Communication skills

Organizational skills

Tools

NetSuite

Job description

Overview

Salary: up to £28,000 based on experience

We’re working with a fast-growing, sustainability-led womenswear brand celebrated for its inclusive, vibrant designs and community-driven values. As the brand expands globally, they’re looking for a Wholesale Operations Coordinator to support the seamless execution of wholesale dispatch and invoicing.

This is a highly analytical, Excel-focused role, ideal for someone who thrives on data accuracy, process improvement, and cross-functional collaboration.

Key Responsibilities

• Manage end-to-end wholesale dispatch, tracking shipments and ensuring on-time delivery
• Raise and issue accurate invoices across multiple territories, meeting specific customer requirements
• Maintain detailed records of shipments, returns, and account data using Excel and NetSuite
• Provide reporting and insights to sales and finance teams, tracking performance against SLAs
• Communicate with wholesale clients and third-party logistics partners to resolve issues quickly
• Use Excel extensively (VLOOKUPs, Pivot Tables) to manage, reconcile, and analyse large data sets

About You

• Proficient in Excel – VLOOKUPs, Pivot Tables, and working with large data sets
• Previous experience in wholesale operations, logistics, or sales support (fashion a bonus)
• Strong attention to detail and highly organised
• Confident communicator with a proactive approach
• Comfortable working with ERP systems (NetSuite experience advantageous)

Benefits

This role offers a competitive salary, hybrid working with one day per week from home, and excellent development opportunities. You'll be part of a passionate, collaborative office culture within a fast-paced, purpose-driven fashion brand.