Warehouse Document Review Admin

Iron Mountain; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

A global leader in storage and information management services is seeking a Document Review Administrator in Greater London. The role involves conducting thorough reviews of critical documents, ensuring adherence to regulatory requirements, and managing sensitive files with high accuracy. The candidate should have strong attention to detail and familiarity with warehouse and administrative environments, with a fixed term contract lasting 12 months. Competitive salary and generous leave are offered.

Benefits

Competitive salary

23 days annual leave plus bank holidays

Private medical insurance

Generous pension scheme with life assurance

Voluntary benefits like dental insurance

Fitness membership discounts

Electric vehicle scheme

Qualifications

• High degree of accuracy in document analysis.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Conduct comprehensive reviews of sensitive documents.
• Accurately pick and process files using handheld scanners.
• Process files for destruction according to policies.
• Adhere to Health and Safety regulations.

Skills

Attention to detail

IT literacy

Document storage practices

Handling confidential information

Written communication skills

Initiative

Job description

Job Summary

As a Document Review Administrator, you will be responsible for conducting comprehensive reviews of critical documentation, ensuring adherence to stringent regulatory requirements, company policies, and industry best practices. Based out of one of our records storage facilities, this position demands a high level of accuracy, discretion, and proficiency in navigating our inventory management systems, along with responsibilities in records management and accurate file picking for retrieval and destruction purposes.

We believe this role would be an excellent fit for candidates who possess a keen eye for detail, enjoy reading, and have a background in warehouse and administrative environments.

This is a fixed term contract expected to last 12 months.

Security Vetting Requirements

• A valid passport
• Continuous residency in the UK for the last 5 years

Your role in our mission

• Conduct in-depth reviews of sensitive documents to identify and rectify errors, ensuring full compliance with regulatory frameworks, internal policies, and industry standards.
• Accurately pick, retrieve, and process files using handheld scanning equipment (PDT), maintaining the integrity of inventory locations and upholding strict confidentiality for all sensitive information.
• Ensure client assets are suitably protected and processed accurately within specified timescales, highlighting any damaged items and adhering to all system functions, global standards, and quality management systems (e.g., ISO9001).
• Identify and process files meeting destruction criteria in line with company policies and regulatory requirements, and manage internal asset relocations efficiently.
• Adhere to all Health and Safety at Work Act 1974 regulations and site‑specific security protocols, including visitor and contractor control.

Valued skills and experience

• Ability to analyse documents with a high degree of accuracy and attention to detail.
• A good level of IT literacy.
• Familiarity with warehouse operations and document storage practices.
• Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.
• Good level of written communication skills.
• Ability to work on your own initiative.

What's in it for you?

• Consistent schedule: Monday to Friday, with hours between 8 AM to 5 PM.
• Competitive salary rewarding your expertise and dedication.
• Generous leave: 23 days annual leave plus bank holidays, increasing with length of service.
• Your well‑being first: We offer private medical insurance and a confidential Employee Assistance Program (EAP) for you and your family's health and life needs.
• Secure your future: Benefit from our generous pension scheme, with Iron Mountain contributing 6.5%, plus life assurance covering four times your annual salary.
• Perks for your lifestyle: Enjoy a range of voluntary benefits like dental insurance, a bike‑to‑work scheme, fitness membership discounts, and an electric vehicle scheme.

Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data centre operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the supplement to learn more about equal employment opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, colour, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE.

Requisition: J0095310