Vacancy for Assistant Records and Information Manager at Historic England

Digital Preservation Coalition; Swindon; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Historic England is seeking an Assistant Records & Information Manager to oversee compliance with Public Records legislation, manage the operations of the Registry, and embed effective record-keeping practices. This full-time position offers a hybrid working model and a significant role in preserving historical records.

Qualifications

• Experience with Public Records legislation and best practices.
• Ability to supervise operations and manage a records registry.
• Excellent service provision skills to liaise with heritage professionals.

Responsibilities

• Ensure compliance with Public Records legislation.
• Supervise and manage Registry operations.
• Contribute to corporate Retention Schedule development.

Skills

Records Management

Compliance

Project Management

Communication

Job description

Vacancy for Assistant Records and Information Manager at Historic England

25 May 2023

Swindon

Full-Time

We are the public body that looks after England’s historic environment. We champion historic places, helping people understand, value, and care for our heritage.

Historic England has an exciting opportunity for you to join us as our Assistant Records & Information Manager on a full-time basis (36 hours per week). You will be a key part of the Information and Records Management Team.

This is a fixed-term 18-month contract based in our Swindon office. We offer hybrid working, allowing you to work both in the office and from home.

What you will be doing:

• The main purpose of your role is to ensure that Historic England, as a public body, meets its ongoing legal requirements to comply with Public Records legislation, including the appraisal, disposal, or preservation of physical and digital files, in adherence to the 20-year rule.
• Under the direction of the Departmental Records Officer and the Records & Information Manager, you will supervise and manage the operations of the Registry and oversee the external records storage service. This includes controlling the number of records stored and identifying which should be preserved for historical and research purposes, and which should be destroyed.
• You will contribute to the development and maintenance of the corporate Retention Schedule and assist in designing and implementing processes to embed retention policies into operational practices.
• This role involves working independently to provide excellent service to the wider business, leading research and liaising with heritage professionals to understand the context of records created by Historic England and predecessor organizations.
• You will oversee the operational management of paper-based files, including best practices in records management methodology, overseeing filing systems, deposit of new records, retrievals, deliveries, and disposal.
• You will be responsible for developing a framework for Public Records compliance, including relevant policies, procedures, and project planning to ensure effective implementation.
• You will participate in planning and executing projects, including budgeting and resource estimation, to address the backlog of records for transfer to permanent deposits, determining solutions and timelines, conducting sensitivity reviews, and preparing records for transfer.