Unit Administrator / Receptionist

Manpower UK Ltd; Waterlooville; On-site; GBP 22,000 - 25,000; Full time

Job summary

A well-established engineering and automation business is seeking a Business Unit Administrator for maternity cover in Waterlooville. This role provides vital administrative support across three business units, coordinating travel arrangements, managing procurement activities, and assisting with employee onboarding. Candidates must have recent administrative experience, strong organisational skills, and be proficient in Microsoft Office. This full-time position offers a dynamic work environment and the opportunity to contribute to a collaborative team.

Qualifications

• Minimum 12 months recent experience in a similar administrative support role.
• Competent user of Microsoft Office and general IT systems.
• Excellent organisational and time management skills.
• Confident communicator with strong interpersonal abilities.
• High attention to detail and commitment to maintaining quality standards.

Responsibilities

• Coordinate travel and accommodation arrangements for staff.
• Organise and support internal and external events.
• Assist with the on-boarding process for new employees.
• Manage procurement activities including purchase orders.
• Maintain office supplies and ensure smooth operation of office equipment.

Skills

Organisational skills

Time management

Proficiency in Microsoft Office

Communication skills

Attention to detail

Ability to work in a team

Job description

Business Unit Administrator (Maternity Cover) – Location: Waterlooville, Hampshire (PO7) – Contract Type: Fixed Term – 17 months (Full-Time, 37.5 hours per week) – Salary: £22,000‑£25,000 – Start Date: January 2026 – Working Hours: Monday‑Thursday 8:30am‑5:00pm; Friday 8:30am‑4:00pm.

About the Role

A well‑established engineering and automation business based in Waterlooville is seeking a highly organised and professional Business Unit Administrator to join the team on a fixed‑term contract to cover maternity leave. The key position supports three business units, ensuring the smooth and efficient running of operations across the company. The role provides varied administrative support and the opportunity to work closely with a dedicated and collaborative team.

Key Responsibilities

• Coordinate travel and accommodation arrangements for staff.
• Organise and support internal and external events, including interviews and training sessions.
• Assist with the on‑boarding process for new employees.
• Manage procurement activities, including purchase orders and invoice verification.
• Maintain office supplies and ensure smooth operation of office equipment.
• Undertake reception duties, handling all incoming correspondence and enquiries.
• Keep training records up to date and liaise with external training providers.
• Support the maintenance of internal systems and company databases.
• Coordinate with service providers such as cleaners and maintenance contractors.
• Produce reports and documentation as required by management.

About You

We're looking for someone who thrives in a busy and varied administrative role and takes pride in delivering high‑quality work. You’ll be proactive, professional, and adaptable with excellent attention to detail.

Requirements

• Minimum 12 months recent experience in a similar administrative support role.
• Competent user of Microsoft Office and general IT systems.
• Excellent organisational and time management skills.
• Confident communicator with strong interpersonal abilities.
• High attention to detail and commitment to maintaining quality standards.
• Positive, professional, and proactive approach.
• Ability to work both independently and as part of a team.

Why Apply?

This position offers the chance to join a friendly and supportive business environment where no two days are the same. You’ll play a vital role in ensuring seamless operations and will gain valuable experience within a respected organisation during this maternity cover period.

Interested?

If you’re ready for your next challenge and enjoy working in a dynamic, team‑oriented environment, we’d love to hear from you. Apply today to be considered for this opportunity.