Trustee Coordinator

Morgan Law; Greater London; Hybrid; GBP 50,000; Full time

Job summary

A charitable organization in London is seeking a Board Secretariat Coordinator to enhance operational effectiveness and communication between the Board and Executive Leadership Team. This role requires excellent organizational skills, discretion, and experience working with boards. The position offers a pro-rata salary of £49,950 and can be largely remote with occasional in-person meetings. Join us to make a significant impact in the governance of our charity.

Qualifications

• Excellent organisational and communication skills.
• Highly discreet and trusted to work with sensitive information.
• Experience supporting senior leaders, boards, or high-level stakeholders.
• Ability to manage multiple tasks and priorities efficiently.
• Strong written communication for briefings and updates.
• Familiarity with charity governance and Board culture.
• Experience with CRM/contact management.

Responsibilities

• Increase the Board's operational effectiveness and communication.
• Support the Chair in gathering Trustee expertise.
• Act as a communication bridge between the ELT and the Board.
• Build a culture of informal connection among Trustees.
• Provide governance support as needed.

Skills

Organisational skills

Communication skills

Discretion

Stakeholder management

Task management

Diplomacy

Written communication

Charity governance knowledge

Familiarity with disability sector

CRM experience

Tools

Google Workspace

Outlook

Job description

Work for a charity in London as a Board Secretariat Coordinator / Governance Support (can be largely remote, 9-12 hours p / w, £49,950 pro-rata, 12 months).

Role purpose

This is a pivotal new role designed to increase the Board's operational effectiveness, unlock external relationships, and strengthen communication between Trustees and the Executive Leadership Team (ELT).

The role will work closely with the Chair, Trustees, Independent members where appropriate and the charities executive team to ensure high-impact follow-through between meetings, improving visibility of board contributions, and supporting strategic external engagement with ambassadors and corporate partners.

Support the Chair in gathering and updating a register of each Trustee's areas of expertise and their preferred avenues of contribution (e.g., media, partnerships, fundraising, policy).

Help Trustees articulate specific ways they can support the charities strategy between meetings.

Maintain and circulate a light-touch, up-to-date Trustee skill and support map.

Board-Executive Liaison : Act as a communication bridge between the ELT and the Board, helping open up informal communication channels (e.g., light-touch updates, invitations to internal events or briefings).

Help ensure timely responses to Trustee offers of support or queries to the executive.

Light-Touch Governance Support : Circulate contact information for Trustees (opt-in) and help build a culture of informal connection (e.g., short bios, photos, one-click dial-in links).

When required, provide governance support in line with needs of the business.

Work closely with the Governance Officer and Governance Lead to avoid duplication.

What we look for

Excellent organisational and communication skills.

Highly discreet and trusted to work with sensitive information.

Experience supporting senior leaders, boards, or high-level stakeholders in any sector (charity, NGO, public, corporate).

Ability to manage multiple tasks and priorities efficiently.

Confidence and diplomacy in liaising with Trustees and executives.

Strong written communication for briefings and updates.

Familiarity with charity governance and Board culture.

Awareness of the disability sector or lived experience of disability.

Experience with CRM / contact management or ambassador programmes.

Comfortable using Google Workspace, Outlook, and shared drives

Role details

£49,950 pro-rata.

Contract length : 12 months FTC.

9-12 hours p / w.

Can be largely remote, (occasional in-person meetings will be required)