Transport Administrator

Driver Hire Swindon; Swindon; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency for transport and logistics is seeking an Operations Support role to manage day-to-day operational activities. The role involves maintaining records, managing vehicle hire, and supporting same-day execution efforts. Candidates must be aware of operator license and safety standards, proficient in Microsoft Office, and capable of handling operational documentation. This position offers a pay rate of £13.80 per hour with a shift pattern of 4 on, 4 off, and a projected finish date in January 2027.

Qualifications

• Must have awareness of operator licence requirements.
• Background in Bridge Strike procedures is essential.
• Proficient in Microsoft Office suite is necessary.

Responsibilities

• Support same-day execution activities for operational coverage.
• Manage operational databases and ensure accuracy of records.
• Handle schedule amendment requests for PMI/Repair processes.

Skills

Operator Licence Awareness

Bridge Strike Awareness

Microsoft Package Excel, Word, Outlook

Communication Skills - Empathic Listening

Job description

Overview

To support the GXO/B&Q Store to Home Contract to deliver the customer proposition by maintaining & facilitating same day operations; including legal and operational standards and objectives for nominated operational areas and also working with Operational Team colleagues to ensure successful delivery of customer proposition.

Reports to:

Operations FLM

Qualifications and Training

• Operator Licence Awareness
• Bridge Strike Awareness
• Map Book Training
• RTITB - Bridge Strike, Drivers Hours & Rest Period
• Workplace Safety
• Fastworks administration
• IOSH Managing Safety
• Leading the GXO Way
• Communication Skills - Empathic Listening
• Microsoft Package Excel, Word, Outlook

Summary Responsibilities

• Support all aspects of same-day execution activities to manage/recover/maintain operational coverage for the STH contract
• Input GXO Fastworks platform incidents, data gathering, record creatin and maintenance and output inline with declared company timelines
• Ongoing maintenance and upkeep of operational databases and records to ensure all colleague details are up to date and accurate.

• Oversight and reaction to following day scheduled activity. Escalate and resolve issues as needed.
• Creation, population and publication of daily operational handover and situation reports
• Managing all aspects of vehicle hire-de-hire record keeping and publication
• Responsible for operational support activities and ancillary tasks to facilitate the operation (e.g. Uniform ordering/booking taxis for colleagues)

• Responsible for entering all schedule amendment requests to facilitate PMI/Repair processes
• Managing colleagues' records and details within operational planning/tracking systems
• Entering safety observation records & working practise observations into system (e.g. Care cards/CCTV)
• Creation of store visit information/KPI/Packs for publication to Ops Managers
• Publication of nominated documents and details to nominated store/location teams. (e.g. rotas)
• First point of contact for absence reporting/record keeping activities
• Maintenance of operational telematics records/screens. Audit accuracy and escalate as needed
• Attend regular staff/Management meetings as required
• Support change initiatives across the STH contract
• Any other reasonable request

General

• Working on self or team initiative, introduce new ways of working to improve, promote and share engagement initiatives, Toolboxes talks.

• Encourage/ record and report Continuous improvement Ideas on site across all shifts.
• To undertake any training and development required to maintain effectiveness in the role.
• To achieve and maintain professional standards across all aspects of the role
• To carry out all required duties within the scope of all relevant SOP\'s & SSOW.

Further details

Payrate: standard agreed Level 3 Admin which is £13.80p / hour PAYE

Shift: 4on 4off

Shift length: 12hrs

Start time: rotational 7am or 9am

Start date: asap

Finish date: January 2027