Transport Admin Manager

Ad Warrior Ltd; Waingroves; On-site; GBP 37,000 - 42,000; Full time

Job summary

A leading transport services provider is seeking a Transport Admin Manager to oversee the administration processes within the transport department. The ideal candidate will possess strong communication and management skills, with experience in transport fleet management systems and a solid background in health and safety compliance. This role offers flexible working hours and a comprehensive benefits package, including generous annual leave and opportunities for ongoing training and development.

Benefits

Flexible working hours

Annual leave of 27 days, increasing to 32

Free on-site car parking

Health and wellbeing services

Employee discount scheme

Enhanced maternity pay

Ongoing training and development opportunities

Local Government Pension Scheme

Qualifications

• A minimum of a good standard of education including Maths and English at Grades C or above.
• Experience in managing transport administration processes.
• Strong understanding of health & safety legislation and environmental drivers affecting the motor vehicle industry.

Responsibilities

• Manage transport administration processes and the team.
• Support the Transport Manager in delivering the transport strategy.
• Some travel required, a pool car will be provided.

Skills

Effective communication skills

Interpersonal skills

People management skills

IT literacy in Microsoft Office

Education

Good standard of general education including Maths and English

Management/business diploma or experience

ILM L3 Certificate in Leadership & Management

Tools

Transport Fleet Management Systems

Microsoft Word

Excel

Microsoft Teams

Job description

Overview

Transport Admin Manager

Contract Type : Permanent

Salary : Grade F Salary £37,280 - £41,771 per annum

Location : Based at Headquarters, Ripley

Hours : 37 hours per week, The Transport Office opening hours are 08:00 - 17:00 (Mon-Thur) 08:00 - 16:30 (Fri) which is required to be staffed by the team within normal working hours. You may occasionally need to work beyond normal office hours.

Department : Fleet & Equipment - Transport

Reports to : Transport Manager

Closing date : midnight Sunday 22 February 2026

About Us

At Derbyshire Fire & Rescue Service, we\'re more than an emergency service-we\'re a team of over 900 dedicated people working together to make Derbyshire safer every day. Whether it\'s responding to emergencies, preventing incidents before they happen, or supporting our frontline teams behind the scenes, every role here makes a real difference.

We\'re proud to be one of the country\'s top-performing fire and rescue services, recently rated \'Good\' in 9 out of 11 areas by His Majesty\'s Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS). This recognition reflects the professionalism, progress, and dedication of our people. We continue to strive to be an outstanding Service and we know we have more to do.

About the Role

The Transport Administration Manager will be part of a small established team, you will be responsible for managing the transport administration processes and the team, as well as supporting the Transport Manager in the delivery of the transport strategy and service plan.

You must possess effective communication and interpersonal skills, be self-motivated and have excellent people management skills. You will also have a good understanding and knowledge of administration and audit procedures/systems, health & safety legislation, as well as environmental drivers affecting the motor vehicle industry. Experience of transport fleet management systems, insurance claims and statistical analysis is essential, as well as having a good level of IT literacy in Microsoft Office packages.

There will be a requirement for some travel for which a pool car will be provided.

Please see the attached Job Description/ Person Specification for more information about this exciting role.

Required Qualifications and Experience

• Good standard of general education including Maths and English at Grades C or above, or equivalent
• Management/business diploma or other demonstrable experience
• ILM L3 Certificate in Leadership & Management or prepared to work towards
• MS Office packages, including Word, Excel &Teams etc
• Working with Transport Fleet Management Systems
• Working with service contracts that includes administration, performance reports and quality monitoring.

What We Offer in Return

• Flexible working hours.
• Agile working (60% office based).
• Family friendly policies.
• Annual Leave entitlement of 27 days, increasing to 32 days after 5 years\' service.
• Free, secure on-site car parking.
• Health & wellbeing services, including free access to gyms at Derbyshire Fire & Rescue Service locations.
• Employee discount scheme (Boost) and eligibility to apply for Blue Light Card.
• Employee support networks.
• Enhanced Maternity Pay (subject to meeting eligibility criteria).
• Occupational Sick Pay subject to length of service, increasing up to 6 months\' full & 6 months\' half after 5 years\' service.
• Ongoing training and development opportunities.
• Eligibility to join the Local Government Pension Scheme with generous employer contributions.
• Eligibility to join Additional Voluntary Contributions (AVC) offering highly beneficial tax advantages.

To Apply

If you feel you are a suitable candidate and would like to work for Derbyshire Fire and Rescue Service, please proceed through the following link to be redirected to our website to complete your application.

https://www.jobtrain.co.uk/derbyshirefire/Job/JobDetail?JobId=1000

The closing date for completed applications is midnight on Sunday 22 February 2026

Interviews will be held in the week commencing 9 March 2026.

We are a Disability Confident employer committed to equality and fairness at work. Applications are encouraged from all diverse communities. Under the Disability Confident scheme, we will offer an interview to a fair and proportionate number of applicants with a disability that meet the essential criteria for the role.

Derbyshire Fire and Rescue Service\'s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff are expected to share this commitment.

Police security vetting procedures at the appropriate level will be requested for the successful applicant. Please note that, due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and Home Office approval for indefinite leave to remain within the UK.