Training Administrator

Leading Edge Aviation; Oxford; On-site; GBP 27,000; Full time

Job summary

A Flight Training Academy in Oxford is seeking a Training Administrator to ensure effective running of the Training team. Responsibilities include managing student progress, compliance with aviation regulations, and administrative support for the Training Management team. Ideal candidates will possess strong communication skills and attention to detail, with a competitive salary of £27,000 per year and generous benefits.

Benefits

Generous holiday entitlement of 25 days plus public holidays

Enhanced sick pay and leave

Pension scheme with enhanced employer contributions

Life assurance scheme of 2x your annual salary

Access to Individual Assistance Program

Cycle to work scheme

Free on-site parking

Qualifications

• Experienced administrator in a varied role.
• Familiarity with regulatory requirements for flight crew licensing is desirable.
• Experience working in a regulated environment.

Responsibilities

• Track student progress through communication with departments.
• Manage license applications and ensure compliance.
• Coordinate delivery of End of Course Reports.

Skills

Excellent I.T skills

Attention to detail

Strong communication skills

Organizational skills

Initiative

Tools

Microsoft Suite

Job description

Application Deadline: 16 October 2025

Department: Training

Location: Oxford Campus

Compensation: £27,000 / year

Description

The success of our Academy rests on efficient and effective planning and administration. The Training Administrator is responsible for general Academy administration, with a particular focus on the efficient running of the Training team. Working closely with the Training Management team, you will focus on collecting and managing data, monitoring student progress, ensuring compliance and provide regular updates and reports to the Training Delivery Manager, Head of Training, Chief Flight Instructor and Chief Theoretical Knowledge Instructor. Attention to detail, accuracy, initiative and excellent communication skills are essential qualities to enable success in this role.

This is a full-time role working 37.5 hours per week, based at our Oxford Campus.

Key Responsibilities

• Assist with the tracking of student progress throughout their training by maintaining excellent communication with all relevant departments.
• Manage and submit license applications for students completing their training, ensuring full compliance with aviation authority regulations.
• Coordinate the creation, compilation, and timely delivery of End of Course Reports for graduating students.
• Maintain student test results and statistics into the Leading Edge Aviation training records system
• Compile reliable training metrics on behalf of the Head of Training, ensuring processes are accurate and efficient to enable delivery of timely and high-quality data
• Create, maintain and archive student files in line with departmental, regulatory and GDPR requirements
• Provide the Training Review information to the Training Management team and Heads of Department and ensure the distribution of appropriate documentation within the business.
• Coordinate flight training inductions for new students arriving at our Oxford flight training base.
• Assist students as required with regular training logbook checks, ensuring flights are logged in line with the course syllabus.
• The planning, organisation and booking of external students coming for training and revalidations.
• Provide ad-hoc administrative support, and other similar tasks, required by the Training Management team, and the Ground/Flight Instructor workforce.
• Assist the Customer Experience Manager and Team with administrative duties which relate to the in-house customers, such as arrival and departure arrangements, including file creation and shut down, in line with governing body regulations.
• Demonstrate and uphold the company’s core values in all actions, decisions, and interactions.

Our Culture

At Leading Edge Aviation, our Vision, Mission and Values guide everything that we do. The Training Administrator is expected to maintain the highest levels of professionalism, compliance and integrity. This role requires flexibility and a collaborative mindset to contribute to our vision of excellence in everything that we do.

Core Competencies

• An experienced administrator, with high competence working in a varied role
• Excellent I.T skills, proficient using systems and in the full use of Microsoft Suite
• Familiarity with regulatory requirements for flight crew licensing (e.g., EASA, CAA, or other relevant authority) is highly desirable
• Excellent organisation skills, with excellent attention to detail and time management skills
• Strong and demonstrable experience taking initiative in your work
• A can-do attitude with the willingness to go the extra mile for the Customer
• An understanding of GDPR principles and experience applying this to your work

Other requirements

• Experience working in a regulated environment
• Excellent written and verbal communication skills with a positive and enthusiastic outlook.
• Demonstrable alignment with the company’s core values in attitude, conduct, and work ethic.

We know a great team member is more than a checklist. If you have the skills, passion, and commitment to make a difference, we’d like to hear from you, even if you don’t meet every listed requirement.

What We Offer

• Salary up to £27,000 per annum, reviewed annually
• Commitment to your personal and professional development
• Generous holiday entitlement of 25 days plus public holidays
• Enhanced sick pay and leave
• Pension scheme with enhanced employer contributions
• Life assurance scheme of 2x your annual salary
• Critical illness cover
• Access to our Individual Assistance Program and lifestyle discounts.
• Cycle to work scheme
• Free on-site parking
• Employee referral scheme