Trade Mark Records Formalities Assistant London

CMS UK; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading international law firm in London is seeking a Trademark Administrator to manage trademark portfolios. The role involves inputting data, preparing applications, and liaising with clients and foreign agents. The ideal candidate has a minimum of one year's experience in trademark formalities, is self-motivated, and possesses good organizational skills. Attractive benefits include a competitive salary, a generous bonus scheme, and up to 28 days holiday.

Benefits

Competitive basic salary (reviewed annually)

Generous bonus scheme

Up to 25 days holiday (rising to 28 days with service)

Private medical insurance

Enhanced parental leave

Qualifications

• Minimum one year of trademark formalities experience.
• Ability to manage multiple priorities effectively.
• Strong organizational skills and self-motivation.

Responsibilities

• Input trademark data and manage deadlines.
• Prepare and file trademark and design applications.
• Liaise with EU trademark team and clients.

Skills

Experience of trademark formalities work

Self-motivated and proactive attitude

Good organisational and administration skills

High level of accuracy and attention to detail

Good Microsoft Office skills

Good communication skills, both oral and written

Job description

About us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the role

CMS has the largest trademark team in the UK comprising 9 partners and 40 associates, with over 25 years' experience of managing trade mark portfolios. Our dedicated and experienced Trade Mark Records team handles all aspects of trade mark formalities and renewals, bringing greater savings and efficiencies for our clients and maintaining experience and specialism for this important work type.

In this role, you can expect to get involved in a variety of work including:

• Inputting data on our records system - Patricia.
• Updating records to reflect new deadlines/statuses; providing diary reports to wider team.
• Extensive use of UKIPO and WIPO websites/databases including but not limited to downloading incoming correspondence, preparing and filing various trademark forms such as new applications, renewals, assignments, change of names, etc.
• Dealing with formalities associated with trademark and design applications.
• Preparing and filing UK and International trademark and design applications.
• Liaising with our EU trademark and designs team in Warsaw
• Reporting new trademark/design filings, publications, and checking and reporting registration certificates to client.
• Corresponding effectively with foreign agents; seeking and preparing cost estimates; preparing powers of attorneys etc.; filing assignments/change of names etc.
• Corresponding effectively with clients, seeking instructions, reporting developments etc.
• Renewals - assisting with trademark renewals in the UK and overseas.
• Managing own deadline diary
• Opening, new matters including sending conflict checks.
• Ensuring document management system is kept up to date with all correspondence.

You will manage renewals for a number of clients. This includes but is not limited to the following:

• Corresponding effectively with foreign agents;
• Seeking and preparing cost estimates;
• Preparing powers of attorney etc;
• Filing assignments/change of names etc.

About you

Our opportunities are open to all suitably qualified applicants, to be considered for this role, you must meet the following skills & experience:

• Experience of trademark formalities work, to include inputting trademark data into databases accurately and monitoring deadlines is essential (one year, minimum).
• Self-motivated and proactive attitude are essential.
• Enthusiastic, confident with good organisational and administration skills.
• Flexible and able to effectively manage a number of priorities at any one time.
• High level of accuracy and attention to detail.
• Good Microsoft Office skills.
• Good communication skills, both oral and written.

What\'s in it for you?

We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually)
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Private medical insurance
• Enhanced parental leave

Equal opportunities

At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us.

When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don\'t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break.

We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact who will be happy to support you.

Ready to apply? Here are the next steps.

We look forward to receiving your application online via the. Please contact our Talent Acquisition team if you have any questions.