Temporary Executive Support Assistant - CATE

University of the West of England; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

An educational institution in the UK is seeking a proactive Executive Assistant to support executives. This role involves managing diaries, handling administrative tasks, and supporting meetings and events. Candidates with strong administrative backgrounds are encouraged to apply. This is a full-time, fixed-term position for 3 months at the Frenchay campus.

Qualifications

• Strong admin background desired.
• Ability to deal with confidential matters.
• Experience in making travel arrangements.

Responsibilities

• Provide executive support and diary management.
• Handle administrative processes and travel arrangements.
• Support meetings and events with necessary documentation.

Skills

Organisational skills

Proactive attitude

Diary management

Communication skills

Tools

SharePoint

Job description

We are looking for a highly organised and proactive Executive Assistant to support the day-to-day operations of busy executives and offices. If you do not have extensive experience as a personal assistant or executive assistant, but you have a strong admin background, this is your opportunity.

This is a full-time, fixed-term post for 3 months in the College of Arts, Technology and Environment (CATE).

Responsibilities

• To provide a proactive executive support service including active diary management, organisation and administration of meetings, and functions, receiving visitors and dealing discreetly with matters of a personal and confidential nature.
• To carry out standard and non-standard administrative processes, including making and co-ordinating travel arrangements and supporting recruitment, induction and probation processes.
• To organise and provide administrative support to meetings and events ensuring timely issue of papers and follow up of any actions agreed at the meeting/event and act as clerk to meetings as required.
• To order stationery, equipment and supplies for the service and raise purchase orders, set up suppliers and carry out basic financial administration as necessary.
• To make accurate and effective use of computerised office systems, including SharePoint and document storage and to create and revise documents (letters and papers), and reports and communicate changes to the rest of the team.

Location

This post is based at our lively Frenchay campus where we have invested in the latest facilities and resources to give both our staff and students access to everything they need to succeed.

Right to work

The University has a legal responsibility to ensure that all employees are eligible to work in the UK. You will therefore be required to provide evidence of this right; please refer to the Home Office Right to Work Checklist for information on which documents are acceptable.

How to apply

We’d love to hear from you — if you are excited about this opportunity, please complete our application form as soon as possible and make sure you attach your CV. Tell us how your skills and experience relate to the requirements of this role by describing how your experience is related to this work and include specific examples wherever possible.

Please note that early applications are encouraged as we reserve the right to close the advert should we feel able to appoint.