Temporary Executive Assistant

Adecco; Bristol; On-site; GBP 30,000 - 40,000; Part time

Job summary

A dynamic organization in Charity and Events seeks an experienced Executive Assistant to support their Leadership Team. This full-time temporary role involves diary management, minute-taking, and a range of administrative tasks. Ideal candidates will possess strong communication skills, adaptability, and proficiency in Microsoft Office tools. Join a vibrant team and contribute to meaningful projects on a temporary basis.

Qualifications

• Proactive and detail-oriented individual with executive support experience.
• Strong understanding of diary and meeting management at a high level.
• Experience with minute-taking and report writing.

Responsibilities

• Maintain the Chief Executive's diary and coordinate meetings.
• Support the Chief Executive and liaise with stakeholders.
• Take accurate minutes at board and other meetings.
• Assist with report writing and develop presentations.
• Manage travel arrangements for the Chief Executive.
• Provide administrative support for the Leadership Team.

Skills

Excellent communication and interpersonal skills

Adaptability and problem-solving skills

Customer service-oriented

Strong planning and organisational skills

Team player

Knowledge of diary and meeting management

Experience in minute-taking and report writing

Proficiency in Microsoft Office Suite

Education

Academic / professional qualifications

Tools

Microsoft Office Suite

Teams

Zoom

Job description

Job Title

Executive Assistant to Leadership Team

Contract Type

Temporary

Working Pattern

Full Time

Are you an experienced and motivated Executive Assistant looking for an exciting opportunity to support a dynamic Leadership Team? Our client, a well‑respected company in the Charity and Events industry, is seeking an Executive Assistant to provide high‑level support to their Chief Executive Officer and the Leadership Team. This is a temporary position offering full‑time hours.

Key Responsibilities

• Maintain the Chief Executive's diary, coordinating meetings with external individuals and organisations.
• Support the Chief Executive in all aspects of their role, liaising with stakeholders and handling general enquiries.
• Take accurate minutes at board meetings and other required meetings.
• Assist with report writing and develop PowerPoint presentations.
• Manage the Chief Executive's travel arrangements, including bookings and logistics.
• Build and maintain excellent working relationships with internal and external contacts.
• Provide administrative support to the Leadership Team as required, including diary management, RSVP responses, and meeting preparation.

Key Competencies

• Excellent communication and interpersonal skills, with the ability to build positive relationships.
• Adaptability and problem‑solving skills, able to prioritise and respond to changing priorities.
• Customer service‑oriented, understanding and meeting internal and external customer needs.
• Strong planning and organisational skills, able to manage time and meet deadlines.
• Team player, working cooperatively with colleagues and stakeholders.
• Knowledge of diary and meeting management at a high level.
• Experience in minute‑taking and report writing.
• Proficiency in Microsoft Office Suite, Teams, and Zoom.

Desirable Qualifications and Experience

• Academic / professional qualifications.
• Knowledge and appreciation of the arts.
• Previous arts administration experience.

If you are a proactive and detail‑oriented individual with executive support experience, this could be the perfect opportunity to join our client's vibrant and dedicated team.

Please note that only shortlisted candidates will be contacted. Thank you for your understanding.

Adecco is a disability‑confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.