Team Secretary - Surgical Care Collaborative

North Cumbria Integrated Care NHS Foundation Trust; Carlisle; On-site; GBP 24,000 - 27,000; Full time

Job summary

A healthcare organization in Carlisle is seeking a Team Secretary for their Surgical Care Collaborative. The successful candidate will facilitate various administrative tasks while working closely with medical staff to achieve business objectives. Ideal candidates should possess medical terminology knowledge and relevant experience in a similar capacity. This role offers a salary between £24,937 and £26,598 per annum, along with benefits such as NHS discounts and a generous holiday scheme.

Benefits

27-day holiday scheme rising to 33 after 10 years

NHS Discounts

Salary Sacrifice schemes including lease cars and Cycle to Work

Confidential counselling service

Qualifications

• Experience in a similar role with medical terminology.
• Ability to work without supervision.
• Understanding of Data Protection Act and Health and Safety.

Responsibilities

• Support Medical Secretaries and work alongside consultants.
• Prepare clinical letters and manage office admin tasks.
• Assist in meeting business unit objectives related to patient care.

Skills

Effective communication and interpersonal skills

Ability to organise and prioritise workload

Medical terminology knowledge

Operating word processes

Education

GCSE English language (minimum C grade)

NVQ 3 in administration or equivalent

Tools

Microsoft Office

Job description

Go back North Cumbria Integrated Care NHS Foundation Trust

Team Secretary - Surgical Care Collaborative

The closing date is 05 January 2026

INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY

Team Secretary band 3, Cumberland Infirmary

A Team Secretary role within the Surgical Care Collaborative. Ideally an experienced Team Secretary with medical terminology knowledge, as well as knowledge of NCIC admin systems and processes, including RTT pathways and Text flow.

Main duties of the job

The team consists of Medical Secretaries, Team Secretaries and Clerk typists, working alongside Consultants, Nurse Practitioners, etc to achieve Business Unit objectives including a 48 hour turn around of clinical letters, forward clinic preparation, minute taking and general office admin duties including phones and emails etc.

About us

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

CERTIFICATE OF SPONSORSHIP

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

• 27-day holiday scheme rising to 33 after 10 years
• NHS Discounts*
• Salary Sacrifice schemes including lease cars and Cycle to Work*
• Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
• *Subject to eligibility

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person Specification

Qualifications

• GCSE English language (minimum C grade) or equivalent.
• RSA 2 word processing or equivalent.
• RSA 3 word processing or equivalent.
• NVQ 3 in administration or equivalent
• Effective communication and interpersonal skills.
• Able to analyse complex facts or situations.
• Able to use initiative appropriately within team environment.
• Able to work without supervision.
• Ability to organise and prioritise workload.
• Able to work to deadlines.

Personal circumstances

Other requirements

• Willing to develop further relevant skills.

Knowledge and Experience

• Operating word processes and computer packages.
• Audio typing / word processing
• Requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation, Health and Safety and their applications in the workplace.
• Equality Issues.
• Medical audio typing / word processing.
• Medical terminology
• Microsoft Office
• PAS.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

North Cumbria Integrated Care NHS Foundation Trust

£24,937 to £26,598 a yearPer Annum Pro Rata