Team Secretary | Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust

Northumbria Healthcare NHS Foundation Trust; North Shields; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading healthcare provider is seeking a Team Secretary at North Tyneside General Hospital. You will provide comprehensive secretarial services to the Elderly Medicine team, manage diaries, and support with transcription of clinical documents. Ideal candidates will possess excellent organizational and communication skills, with knowledge of IT packages. This role offers a dynamic work environment within a major NHS trust.

Qualifications

• Ability to work under pressure and keep to strict deadlines.
• Must be able to use own initiative.
• Previous experience in a healthcare environment is desirable.

Responsibilities

• Provide comprehensive secretarial service to consultant(s) and their team.
• Manage diaries, arrange/minute meetings, communicate with GPs & patients.
• Advanced typing & transcription of clinical & non-clinical documents.

Skills

Excellent organisational skills

Interpersonal skills

Communication skills

Knowledge of IT packages

Tools

G2 software

ECDL

PAS

Job description

Overview

We are looking for enthusiastic and motivated individual to join Elderly Medicine as a Team Secretary based at North Tyneside General Hospital.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Role purpose

To provide a full secretarial service to the Elderly Medicine Consultants, Nurses and teams. The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills. Knowledge of IT packages and applications is essential. G2 software knowledge desirable but training will be provided. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.

Responsibilities

• Provide comprehensive secretarial service to consultant(s) and their team.
• Manage diaries, arrange/minute meetings, communication with GPs & patients.
• Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience).
• Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues.
• Allocates work to Band 2 staff.

About the role / organisational context

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. This role sits within Northumbria Healthcare.

Advert closing date

This advert closes on Thursday 25 Sep 2025