Team Assistant

Core-Asset Consulting Ltd; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A financial services recruitment agency based in London is seeking an Executive/Team Assistant for an initial 12-month contract. The role involves managing busy diaries, organizing meetings, and providing comprehensive administrative support. Candidates should have proven experience in a similar position within financial services and strong proficiency in Microsoft Office. This is a full-time position requiring in-office presence 5 days a week. The company values diversity and welcomes applications from all.

Qualifications

• Experience in a similar administrative role, preferably within financial services.
• Ability to manage busy diaries and prioritize tasks efficiently.
• Proficiency in Microsoft Office tools is essential.

Responsibilities

• Manage busy and frequently changing diaries.
• Organise meetings, conference calls, and venues.
• Act as a gatekeeper for incoming communications.
• Prepare travel itineraries and manage logistics.
• Process expenses and support client functions.

Skills

Proven administrative or PA/EA experience within a financial services firm

Highly organised and able to multitask

Strong attention to detail

Proficient in Microsoft Office applications

Experience with Concur (advantageous)

Job description

Job Description

Our client, an investment bank in London, is recruiting for an Executive/Team Assistant to join their team on an initial 12‑month contract basis. This opportunity requires you to be in the office 5 days per week.

Skills / Experience

• Proven administrative or PA/EA experience within a financial services firm
• Highly organised, able to multitask and remain calm under pressure.
• Strong attention to detail and ownership of tasks.
• Proficient in Microsoft Office applications
• Concur (advantageous)

Core Responsibilities

• Manage busy and frequently changing diaries, resolving conflicts and prioritising urgent tasks.
• Organise meetings, conference calls, venues, catering, and briefing materials.
• Act as a gatekeeper, managing incoming calls, emails, and requests.
• Maintain CRM records and handle confidential information with discretion.
• Prepare travel itineraries, manage visas, hotels, and logistics, ensuring compliance with internal policies.
• Process expenses and support the organisation of team events and client functions.
• Complete ad‑hoc administrative tasks such as document preparation, filing, and support with recruitment processes.

Core‑Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16222

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.