Team Administrator

Office Angels; Essex; On-site; GBP 27,000 - 29,000; Full time

Job summary

A recruitment agency based in Chelmsford, Essex, is seeking a Team Administrator to ensure smooth delivery of projects. The ideal candidate will have strong organisational and administrative skills, as well as proficiency in Microsoft Excel. Responsibilities include managing job records, liaising with customers, and supporting cross-functional tasks. This is a full-time position, Monday-Friday, offering a competitive salary between £27,000 and £29,000 annually.

Qualifications

• Proficiency with Microsoft Excel is vital for this role.
• Experience in a similar administrative or project support role is desirable.

Responsibilities

• Set up and amend new and existing job records.
• Liaise with team members and customers to confirm all job details are accurate and complete.
• Manage the shared admin email inbox and handle incoming and outgoing post.
• Generate problem job sheets and produce site reports in a timely and professional manner.

Skills

Proficiency with Microsoft Excel

Strong organisational and administrative skills

Excellent communication and interpersonal abilities

High attention to detail and accuracy

Ability to manage multiple tasks and deadlines

Job description

Team Administrator

27,000 - 29,000 per annum

Chelmsford, Essex

Monday-Friday, 8:30am-5pm

Are you an organised and proactive individual looking to make a real impact in a dynamic team? If you have a knack for administrative tasks and a passion for delivering outstanding customer service, we want to hear from you! Join my client's thriving team as a Team Administrator and play a key role in ensuring the smooth delivery of projects.

Key Responsibilities

• Set up and amend new and existing job records.
• Pass relevant information to the accounts team for invoicing.
• Liaise with team members and customers to confirm all job details are accurate and complete.
• Manage the shared admin email inbox and handle incoming and outgoing post.
• Answer, manage, and direct incoming phone calls professionally.
• Process customer registration forms and maintain accurate databases for customers and suppliers.
• Scan and archive job sheets, delivery/collection notes, and relevant project documentation.
• Book and track deliveries, including overseas shipments, and obtain courier quotes.
• Prepare and complete commercial invoices for international shipments.
• Create and check delivery and collection notes for accuracy.
• Process problem job enquiries and liaise with relevant parties for additional information.
• Provide customers with call-out quotations and set up digital problem job files.
• Generate problem job sheets and produce site reports in a timely and professional manner.
• Maintain strong relationships with existing customers and suppliers.
• Support cross-functional tasks, including training in purchasing.
• Carry out any other reasonable duties as required by the business.

The Ideal Candidate Will Have

• Proficiency with Microsoft Excel is vital for this role.
• Strong organisational and administrative skills.
• Excellent communication and interpersonal abilities.
• A high attention to detail and accuracy.
• The ability to manage multiple tasks and deadlines in a busy environment.
• Experience in a similar administrative or project support role is desirable.

Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.