Team Administration Assistant 3 Months FTC

Steamship Insurance Management Services Ltd; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading insurance management company in Greater London is seeking an Administrative Assistant to support the Management Secretariat team. Responsibilities include providing administrative support, managing documents, scheduling meetings, and effective communication. The ideal candidate should be proficient in Microsoft Office, have strong organisational skills, and the ability to work collaboratively. A competitive hybrid working policy and opportunities for professional development are offered.

Benefits

Hybrid working policy

Professional development opportunities

Supportive work environment

Qualifications

• Proficient in Microsoft applications including Excel, Word, and SharePoint.
• Excellent attention to detail.
• Strong organisational skills with ability to multitask.
• Good written and verbal communication skills.
• 1–2 years of office experience.

Responsibilities

• Provide general administrative support to the Management Secretariat team.
• Assist with document management, filing, and record‑keeping.
• Prepare and update documents using Microsoft Word and Excel.
• Maintain files and folders in SharePoint.
• Support meeting arrangements and handle correspondence.

Skills

Microsoft Excel

Microsoft Word

SharePoint

Attention to detail

Organisational skills

Communication skills

Job description

Overall Job Purpose

To assist the Management Secretariat team with day‑to‑day administrative tasks, ensuring smooth and efficient operations.

Key Responsibilities

• Provide general administrative support to the Management Secretariat team.
• Assist with document management, filing, and record‑keeping.
• Prepare, format, and update documents using Microsoft Word and Excel.
• Maintain and organise files and folders in SharePoint.
• Support meeting arrangements, including scheduling, agenda preparation.
• Handle correspondence and communications, ensuring timely responses and follow‑up.
• Assist with data entry, reporting, and basic analysis using Excel.
• Manage multiple tasks and priorities efficiently.
• Perform other ad‑hoc administrative duties as required.

Person Specification

• Proficient in Microsoft applications, including Excel, Word, and SharePoint.
• Excellent attention to detail.
• Strong organisational skills, with the ability to multitask and prioritise effectively.
• Good written and verbal communication skills.
• Ability to work collaboratively within a team.
• Reliable, proactive, and adaptable.
• 1–2 years office experience.
• To be able to start immediately.

Join Us at Steamship Mutual

• Become part of our collaborative, supportive, and friendly working environment, where you can enjoy a rewarding career with opportunities to enhance your existing skills and knowledge. We prioritise a healthy work‑life balance and offer a competitive hybrid working policy.
• Our clear and transparent career pathways provide continuous support for skill enhancement and create opportunities for professional development.

Company Values

• Mutuality – ensuring fairness amongst Club Members
• Integrity – upholding high ethical, legal, and regulatory standards
• Safety and Sustainability – contributing to safety of life at sea and the preservation of the environment
• Transparency – building strong relationships based on trust and open communication
• Excellence – enabling our people to realise their full potential as team members, industry experts, leaders, and managers
• Collaborative – embracing flexibility, diversity, and inclusivity

Steamship Insurance Management Services Ltd is committed to providing a great service to all our members. We pride ourselves on offering a people‑centred culture that provides mutual respect and support for all our staff and we welcome and encourage you to apply.