Talent Operations Coordinator

Omnicom Media Group UK (OMG); Camden Town; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A leading media agency in the UK is seeking a detail-obsessed Talent Operations Coordinator for a 6-month contract. In this role, you'll optimize recruitment processes using Greenhouse, provide data insights, and support the Talent Acquisition team. Ideal candidates will have proven ATS experience, strong communication skills, and a proactive mindset. The role supports flexible working, promoting a balance between office and remote work.

Benefits

Hands-on experience in people operations

Supportive team environment

Hybrid working model

Qualifications

• Proven experience working with an ATS, ideally Greenhouse.
• Confident handling data and translating numbers into stories.
• A natural organizer with a knack for systems and processes.

Responsibilities

• Maintain and optimize the ATS (Greenhouse).
• Own weekly and monthly data reporting and insights.
• Oversee communication from the TA Team to the business.

Skills

Experience with ATS

Data handling

Organizational skills

Communication skills

Proactive attitude

Tools

Greenhouse

Spreadsheets

Job description

Overview

We\'re looking for a sharp, detail-obsessed Talent Operations Coordinator to join the beating heart of our central Talent Acquisition (TA) team on a 6 month contract. You won\'t be hiring—but you\'ll be essential to making hiring happen. In this role, you\'ll support the infrastructure that underpins our recruitment processes across our vibrant UK media agency group. Think: Greenhouse configuration, reporting and analytics, team-wide communication, hiring manager enablement and operational excellence.

What you\'ll be doing

• Maintain and optimise our ATS (Greenhouse) - user admin, interview plans, workflows and troubleshooting
• Data, Reporting & Insights: Own weekly and monthly reporting; analyse trends; spot inefficiencies; and help shape smarter TA strategies
• Communication Hub: Oversee and action all comms from the TA Team to the wider business including mailers, training invites and more
• Project Work: Support initiatives like hiring manager training, process improvement, documentation and experience design
• Team Admin: Provide operational and administrative support to the TA team - calendar coordination, invoice tracking, process docs and more
• Proven experience working with an ATS - ideally Greenhouse
• Confident handling data - you know your way around a spreadsheet and enjoy translating numbers into stories
• A natural organiser - systems, processes and structure are your happy place
• Curious, proactive and keen to grow your career in talent operations
• Clear communicator, able to work across teams and levels with credibility and warmth

What you\'ll get

• A front-row seat in a fast-moving, creative business
• Hands-on experience in people operations with meaningful impact
• Supportive manager and team, and the chance to learn from senior TA leaders
• A culture that values both rigour and personality (we take our work seriously, but not ourselves)

About Omnicom and the role

This is your chance to help build the backbone of how we hire. If you\'re ready to grow your skills, solve real problems and be part of a people-first team - we\'d love to hear from you.

Omnicom Media Group UK (OMG UK) is the media division of Omnicom Group Inc., headquartered in London with offices in Manchester and Newcastle. OMG UK exists to power its four UK agencies - OMD UK, MG OMD, PHD UK, and Hearts & Science. The four agencies have open access to OMG UK\'s Centres of Excellence which provide market-leading capabilities across Digital Marketing, Creative Solutions, Investment and Futures. OMG UK agencies are holders of numerous Agency and Network of the Year accolades, alongside multiple awards at the Global Festival of Media Awards, Cannes Lions, The Drum Awards, and IPA Effectiveness Awards.

Flexible Working at Omnicom Media Group: we support flexibility with a hybrid model (three days in the office, two remote). Our standard working hours are 9:30–17:30, with core hours 10:30–16:30 for flexibility. We encourage open conversations between people and managers to navigate high-need periods and individual circumstances.