Talent Acquisition Coordinator

AXA XL; Ipswich; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading global insurance firm is seeking a passionate Talent Acquisition Coordinator in Ipswich. This role involves managing interview logistics, supporting recruitment, and enhancing candidate experiences. The ideal candidate will be a self-starter with excellent communication and organizational skills, capable of handling multiple tasks effectively. A collaborative approach and experience with high-level executives are also valued. Competitive compensation and a commitment to inclusion are offered.

Benefits

Flexible Working Arrangements

Enhanced family-friendly leave benefits

Comprehensive health and wellbeing benefits

Qualifications

• Proven self-starter with strong communication skills.
• Ability to multi-task in a fast-paced environment.
• Experience working with high-level executives is desirable.

Responsibilities

• Manage all interview scheduling and logistics.
• Assist with posting job adverts on various platforms.
• Support the management of the pre-employment check process.

Skills

Excellent communication skills

Track record of flawless execution

Excellent organisational skills

Ability to manage complex situations

Experience with web-based tracking systems

Job description

AXA XL is an Equal Opportunity Employer.

Ipswich, UK OR Wroclaw, Poland

At AXA XL, we are transforming Human Resources. To keep us moving fast, HR is changing our systems, processes and policies to help our clients attract, engage, develop and retain the best talent globally. We are looking to bring on board a passionate Talent Acquisition (TA) Coordinator to help us in our journey. Reporting to the UK Head of TA, you will play a pivotal role in supporting the recruitment of external and internal talent to new roles at AXA XL.

This position will work closely with the talent acquisition team in the UK, Global TA and the wider HR community, hiring managers and candidates to make sure that everyone has a positive and professional recruiting experience.

The TA Coordinator should be a proven self-starter and have the administrative, organisational and communication skills necessary to cultivate and maintain strong relationships with a variety of individuals.

What you’ll be doing

What will your essential responsibilities include?

• Flawlessly manage all interview scheduling, including coordinating availability, booking meeting rooms and sending interview confirmations to interviewers and candidates including any preparatory information required.
• Gather, record, store and delete written interview feedback in accordance with GDPR and regulatory requirements.
• Assist the team with the posting of job adverts on a range of job boards.
• Help to manage the new joiner process, including preparation of employment contracts, coordinating approval and signature of contracts by HR Business Partners, working with the candidate to get all new joiner paperwork complete and ID verification and keep documents logged as required.
• Support the management of the pre-employment check process with the candidate and our partner company to ensure all information required is submitted in a timely manner, the checks are complete within an appropriate time frame and any inconsistencies are explained and approved.
• Assist with invoicing activities for the HR Operations and TA teams through creating Purchase Orders, maintaining communication with vendors and tracking expenses.
• Provide support to candidate and hiring manager queries via the Talent Acquisition mailbox, ensuring prompt and accurate responses are provided.
• Provide recommendations to ensure continuous process improvement and efficiency.
• Perform other administrative duties as required to support the TA function.

You will report to the UK Talent Acquisition Manager.

What you’ll bring

We’re looking for someone who has these abilities and skills:

• Excellent communication skills, both verbal and written.
• Track record of flawless execution and the ability to multi-task in a fast paced, deadline-oriented, high-demand environment with tight deliverables.
• Excellent organisational and critical thinking skills; ability to prioritise and process a high volume of work for multiple team members while maintaining the highest quality.
• Ability to work successfully in an environment with high visibility and the ability to manage complex and sensitive situations independently.
• Experience working with high-level executives.
• Sound judgement and discretion.
• Experience working with web-based candidate tracking system management and reporting is desirable but not essential (iCims is preferable).

What we offer

Inclusion

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
• Robust support for Flexible Working Arrangements
• Enhanced family-friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Total Rewards

AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.

We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action:We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.

For more information, please see axaxl.com/sustainability.

Who we are

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business – property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com